Luther City Council
Regular Meeting Minutes
August 14, 2018
7:00 P.M.
The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.
Present at Roll Call: Ellen Hartstack, Bob Owens, Maggie Wilczak
Absent at Roll Call: Gus Johnson, Jeff Sandegren
Other City Personnel Present: Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren
Guest: Boone County Sheriff Gregg Elsberry
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the August 14, 2018 Agenda.
Ayes: All Present Motion Carried
Motion by Councilperson Hartstack, seconded by Councilperson Owens, to approve the July 10, 2018 Regular Meeting Minutes.
Ayes: All Present Motion Carried
Motion by Councilperson Wilczak, seconded by Councilperson Owens, to approve the August 2018 bills in the amount of $3,484.29.
Ayes: All Present Motion Carried
| Company/Person | Amount | Reason | Account |
| Alliant Energy-Street Lights | $323.60 | Street Light | RUT – Public Works |
| Alliant Energy-Park | $24.04 | City Park Electric | General Fund-Cult & Rec |
| Alliant Energy-City Hall | $121.34 | City Hall Electric | General Fund-Gen. Gov. |
| Xenia | $48.90 | City Hall Water | General Fund-Gen. Gov. |
| IPERS | $153.60 | Ipers Payroll Payment | General Fund-Gen. Gov. |
| Rise Broadband | $28.95 | Interenet for City Hall | General Fund-Gen. Gov. |
| Deanna Sandegren-City Clerk Pay | $626.95 | City Clerk Paycheck | General Fund-Gen. Gov. |
| Mary Beth Sprouse-City Treasurer Pay | $213.43 | City Treasurer Paycheck | General Fund-Gen. Gov. |
| Blades Lawn Service | $455.00 | City Park Mowing | General Fund-Cult & Rec |
| Heartland Co-Op | $87.87 | Gas Leak/Repair City Hall | General Fund-Gen. Gov. |
| Pasley and Singer Law Firm | $392.20 | City Attorney Services | General Fund-Gen. Gov. |
| I & S Group | $507.50 | Engineer Services (intake/tile/parking lot) | General Fund-Gen. Gov. |
| Jeff Sandegren | $21.00 | Reimbursement for parcel subdivision recorder fee | General Fund-Gen. Gov. |
| Walters Sanitary Service | $100.00 | Dumpster in Park for Ragbrai | General Fund-Gen. Gov. |
| Ahlers & Cooney P.C. | $98.00 | Amendment #1 to Heartland Dev Agreement | General Fund-Gen. Gov. |
| Ahlers & Cooney P.C. | $103.50 | Amendment #3 to URP | General Fund-Gen. Gov. |
| Iowa Dept of Transportation | $178.41 | No Parking Signs on side streets | RUT – Public Works |
| TOTAL EXPENSES: | $3,484.29 | ||
| Expenses above by category for current month: | Revenues from past month: | ||
| GENERAL FUND TOTAL | $2,982.28 | GENERAL FUND TOTAL | $4,811.66 |
| General Government | $2,503.24 | Community Room Rental | $120.00 |
| Public Safety | $0.00 | 1/2 of Local Option Sales Tax | |
| Health & Social Services | $0.00 | Bank Interest | $13.82 |
| Culture & Rec | $479.04 | Property Taxes | $4,287.84 |
| Other Culture & Rec | $0.00 | Misc. (liquor license) | $390.00 |
| ROAD USE TAX TOTAL | $502.01 | Other Culture & Rec | $0.00 |
| Public Works | $502.01 | ROAD USE TAX FUND | $756.27 |
| CAPITAL IMPROVEMENT FUND | $0.00 | CAPITAL IMPROVEMENT FUND | $771.46 |
| TIF – HEARTLAND CO-OP | $0.00 | TIF – HEARTLAND CO-OP FUND | $329.10 |
Motion by Councilperson Hartstack, seconded by Councilperson Wilczak, to approve the July 2018 Treasurer Report.
Ayes: All Present Motion Carried
OLD BUSINESS:
Solar Speed Signs for Hwy 17 Update:
Councilperson Hartstack stated she received the correct quote for the signs and gave City Clerk Sandegren the paperwork to order. Councilperson Hartstack will submit the waiver to the DOT to install the signs in the right of way. Councilperson Owens will follow up with Mark Roberts for installation and City Treasurer Sprouse will check with the DOT on the placement of the signs.
NEW BUSINESS:
Building Permit:
Tanya Doyle and Ron Lappe presented a building permit application for 415 Iowa Ave for a privacy fence.
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the building permit to move the 6’ privacy fence in accordance to the application as presented.
Ayes: All Present Motion Carried
Boone County Law Enforcement Update:
Boone County Sheriff Gregg Elsberry gave a brief update of service to Luther the past year that included responding to around 73 calls to the town of Luther consisting of assaults, medical, accidents, arrests, family, and thefts. Sheriff Elsberry warned of happenings in Boone, Ames down to Madrid. Sheriff Elsberry stated a deputy drives through Luther every morning and evening for a routine check.
Mayor Krohn thanked Sheriff Elsberry for his service and time and for sharing an update with the Council.
Motion to approve E-911 Address for Windstream High Speed Internet Access Pole:
Mayor Krohn stated an address needed to be created for a single pole being installed in the right of way by Windstream along E57 for high speed internet access.
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the E-911 Address as 1816 270th St, Luther, Iowa 50152 for the Windstream High Speed Internet Access Pole.
Ayes: All Present Motion Carried
Motion to make Resolution 081418A to Transfer Funds from TIF to General Fund:
City Clerk Sandegren explained the city purchased land from the general account to acquire an easement in the Urban Renewal Area and the city can be reimbursed through the TIF funds.
Motion by Councilperson Wilczak, seconded by Councilperson Hartstack, to make Resolution 081418A to Transfer Funds from TIF Account to General Fund Account in the amount of $4,879.81 to reimburse the City for payments related to the Urban Renewal Plan.
Ayes: All Present Motion Carried
Motion to make Resolution 081418B fixing dates for the Consultation Meeting and a Public Hearing on the proposal to enter into a third amendment to the Luther Urban Renewal Plan in the City of Luther, State of Iowa:
Mayor Krohn shared the Council would like to add city storm water tile on the northwest side of town in the Urban Renewal Area for the Urban Renewal Plan. This amendment will include a change in the verbage to include the northwest area streets.
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to make Resolution 081418B fixing date of August 21, 2018 at 4:30 pm at the Luther City Hall for the Consultation Meeting on the proposal to enter into a third amendment to the Luther Urban Renewal Plan for the City of Luther, State of Iowa, and fixing date of September 11, 2018 at 7:00 pm at the Luther City Hall for the public hearing on the proposal to enter into a third amendment to the Urban Renewal Plan for the City of Luther, State of Iowa.
Ayes: All Present Motion Carried
Motion to make Resolution 081418C fixing date for a Public Hearing on the proposal to enter into a first amendment to the development agreement with Heartland Co-Op:
Mayor Krohn explained the amendment is needed to add the cost of the additional storm water tile.
Motion by Councilperson Wilczak, seconded by Councilperson Harstack, to make Resolution 081418C fixing date of September 11, 2018 at 7:00 pm at the Luther City Hall for a public hearing on the proposal to enter into a first amendment to the development agreement with Heartland Co-Op.
Ayes: All Present Motion Carried
Follow up on questions for recodification:
Mayor Krohn relayed the Iowa Codification Company, Simmering & Cory, asked if the Council would like to update verbage to present day wording while preparing the ordinances for codification. One topic included regulations for front, rear, and side yard set backs for new construction.
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to set regulations for setbacks to the property line for new construction to a 25’ setback on the front, 25’ setback on the rear, and 10’ setback on each side for lots within the city.
Ayes: All Present Motion Carried
Another topic included language to a building permit that states a permit becomes null and void if work or construction is not commenced within 60 days or suspended for a period of 120 days or if the work is not completed within the time frame specified. Extensions, however, can be granted.
Motion by Councilperson Hartstack, seconded by Councilperson Wilczak, to adopt the new language as presented for Section 131.13 of the current code.
Ayes: All Present Motion Carried
OPEN FORUM:
Citizen Sandy Barrett expressed her concerns with several thefts that have happened from their house and yard and asked the Council for any guidance. Each councilperson suggested different precautions/devices that could be implemented . Ms. Barrett would like residents to be aware of such happenings in town and stated this is a good time for neighbors to look out for neighbors. If you see any particular behavior, please do not hesitate to call the Boone County Sheriff.
City Clerk Sandegren shared her concerns with the progress of the grading and seeding follow up from the installation of the tile.
Councilperson Owens stated a letter should be sent to a property for a mowing nuisance.
Motion by Councilperson Wilczak, seconded by Councilperson Owens, to adjourn the meeting at 8:04 p.m.
Ayes: All Present Motion Carried
These minutes are a draft and are not approved at time of posting.
August 21, 2018
Date Posted At 3 City Locations