Luther City Council
Regular Meeting Minutes
October 9, 2018
7:00 P.M.
The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.
Present at Roll Call: Maggie Wilczak, Jeff Sandegren, Bob Owens, Gus Johnson, Ellen Hartstack
Other City Personnel Present: Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren
Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the October 9, 2018 Agenda.
Ayes: All Present Motion Carried
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the September 27, 2018 Special Meeting Minutes.
Ayes: All Present Motion Carried
Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the October 2018 bills in the amount of $15,644.87.
Ayes: All Present Motion Carried
| Company/Person | Amount | Reason | Account |
| Alliant Energy-Street Lights | $322.72 | Street Light | RUT – Public Works |
| Alliant Energy-Park | $25.57 | City Park Electric | General Fund-Cult & Rec |
| Alliant Energy-City Hall | $81.22 | City Hall Electric | General Fund-Gen. Gov. |
| Xenia | $48.90 | City Hall Water | General Fund-Gen. Gov. |
| IPERS | $142.62 | Ipers Payroll Payment | General Fund-Gen. Gov. |
| Rise Broadband | $28.95 | Internet for City Hall | General Fund-Gen. Gov. |
| Deanna Sandegren-City Clerk Pay | $589.27 | City Clerk Paycheck | General Fund-Gen. Gov. |
| Mary Beth Sprouse-City Treasurer Pay | $180.08 | City Treasurer Paycheck | General Fund-Gen. Gov. |
| Blades Lawn Care | $575.00 | City Park Mowing | General Fund-Cult & Rec |
| Ahlers & Cooney | $595.62 | Urban Renewal | General Fund-Gen. Gov. |
| Ahlers & Cooney | $433.99 | Amendment #3 Urban Renewal Plan | General Fund-Gen. Gov. |
| Ahlers & Cooney | $629.50 | Amendment #1 Heartland Dev Agreement | General Fund-Gen. Gov. |
| Traffic Logic | $3,000.00 | Solar Speed Signs | General Fund-Gen. Gov. |
| Traffic Logic | $5,928.00 | Solar Speed Signs | RUT – Public Works |
| City of Boone | $2,446.27 | Fire Protection FY19 | General Fund-Pub Safety |
| Boone County Recorder | $201.00 | Record Amend#3, Amend#1, Special Use Permit | General Fund-Gen. Gov. |
| United States Treasury | $416.16 | 941 Quarterly Report-payroll 3rd Quarter | General Fund-Gen. Gov. |
| TOTAL EXPENSES: | $15,644.87 | ||
| Expenses above by category for current month: | Revenues from past month: | ||
| GENERAL FUND TOTAL | $9,394.15 | GENERAL FUND TOTAL | $2,374.63 |
| General Government | $6,347.31 | Community Room Rental | $80.00 |
| Public Safety | $2,446.27 | 1/2 of Local Option Sales Tax | $0.00 |
| Health & Social Services | $0.00 | Bank Interest | $13.39 |
| Culture & Rec | $600.57 | Property Taxes | $1,281.24 |
| Other Culture & Rec | Misc. | $1,000.00 | |
| ROAD USE TAX TOTAL | $6,250.72 | Other Culture & Rec | |
| Public Works | $6,250.72 | ROAD USE TAX FUND | $1,150.49 |
| CAPITAL IMPROVEMENT FUND | $0.00 | CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) | $799.42 |
| TIF – HEARTLAND CO-OP | $0.00 | TIF – HEARTLAND CO-OP FUND | $110.43 |
Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the September 2018 Treasurer Report.
Ayes: All Present Motion Carried
OLD BUSINESS:
Snow Removal Contract:
The Council reviewed the proposed contract with updates made from the previous meeting.
Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve and adopt the snow removal contract for the 18-19 winter season.
Ayes: All Present Motion Carried
City Clerk Sandegren will send the contract to Finco Tree Service for the upcoming winter season.
Seeding:
Mayor Krohn stated he visited with Blades Lawn Care and Spring Green to provide estimates on seeding the areas in town pertaining to the tile installation project. Spring Green did not attend and did not return phone calls, however, Blades met with Mayor Krohn and submitted an estimate. The company suggested waiting until spring due to the ground temperatures and the amount of rain we have received. Mayor Krohn shared they will shape and smooth areas where the tile was installed. It was noted the City will be able to collect the cost from the TIF dollars collected.
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the bid from Blades Lawn Care for early spring work.
Ayes: All Present Motion Carried
Mayor Krohn stated he would share this approval with Blades. Councilperson Sandegren asked Mayor Krohn to seek a quote from Blades also for fall leaf cleanup in the park.
NEW BUSINESS:
TIF Funding and Project Update:
Mayor Krohn explained he has been researching projects and grants available to capitalize the TIF dollars the City will be receiving. City Treasurer Sprouse visited with Justin Yarosevich from Simmering Cory who handles the City’s Urban Renewal Plan and updated the Council on the status of the TIF dollars. Treasurer Sprouse shared it is in the best interest to go through an entire budget year first to see the actual dollars the City will be receiving before committing to other projects. The priorities will be to pay off the tile project by the end of fiscal year 2024 and then the City will move to the next major project of road work.
The City will look into grants to help property owners in the future. Mayor Krohn suggested when this does happen, for the City to hire a company to collect the data and visit with homeowners. Councilperson Owens added it might be possible to tie in grants from the emergency management department.
Road Patching:
Mayor Krohn shared he visited with Blacktop Service out of Humboldt/Fort Dodge and they recommended to wait to seal coat the gravel areas of the streets where the city tile was installed until next year. They explained the gravel needs to settle for best results. No further action is needed at this time.
OPEN FORUM:
Councilperson Hartstack shared an interest in having a projector at the City Hall available for meetings and for hall rental use. Councilperson Sandegren stated he would not be in favor of having it available for the rentals due to potential property damage. Councilperson Owens and Johnson agreed. This will be added to the November meeting for discussion and quotes.
CITY STAFF UPDATES:
Treasurer Sprouse stated she received information from the DOT that the solar speed signs cannot be installed on the existing posts with the current speed signs. Mayor Krohn replied to use the same location but a different post. Clerk Sandegren and Treasurer Sprouse will look into clarification on this matter.
Clerk Sandegren stated she would like to have a cleanup day for the City Hall to replace ceiling tiles, clean walls, cupboards, etc. Mayor Krohn asked her to pick a date and let Council know the day and time.
Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to adjourn the meeting at 8:11 p.m.
Ayes: All Present Motion Carried
These minutes are a draft and are not approved at time of posting.
Date Posted At 3 City Locations: October 12, 2018