Agenda – May 14th, 2019

Luther City Council
Regular Meeting
May 14th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

Call To Order

Roll Call

Approve Agenda

Approve April 9, 2019 Regular Mtg Minutes

Approve May 2019 Bills

Approve April 2019 Treasurer Report

Old Business:

  1. Street Repairs

New Business

  1. Amendments to Special Events
  2. Liquor License Approval
  3. Building Permit

Open Forum

City Staff Updates

Adjourn

Minutes – April 9th, 2019

Luther City Council
Regular Meeting
April 9th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:04 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Bob Owens, Robbie Isabell, Jeff Sandegren
Other City Personnel Present: Clerk Deanna Sandegren
Absent: Maggie Wilczak, Gus Johnson, Treasurer Mary Beth Sprouse

Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the April 9, 2019 Agenda.
Ayes: All Present Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the March 12, 2019 Regular Meeting Minutes and the March 26th 2019 Work Session Minutes.
Ayes: All Present Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the April, 2019 bills in the amount of $2,938.78.
Ayes: All Present Motion Carried

Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the March 2019 Treasurer Report.
Ayes: All Present Motion Carried

New Business:

Special Use Permit Amendment – Luther Investments:
Ron Lappe was in attendance asking for an amendment to the special use permit. Instead of installing slats on the existing chain link fence, a 6’ privacy fence will replace the chain link. Mr. Lappe asked about the timeline and the Council stated it would need to be completed by the original time frame.
Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the amendment to the special use permit to replace the slat requirement with a 6’ privacy fence.
Ayes: All Present Motion Carried

Special Event Applications-Whatcha Smokin:
The council reviewed two special event permit applications submitted by Whatcha Smokin’ BBQ & Brew. The events will be held on Tuesdays from 5 to 7 PM and there will be live acoustic music.
Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the special event permits for Tuesday, June 4th, 2019 and Tuesday June 18th, 2019 as detailed on the permit.
Ayes: All Present Motion Carried

Street Repairs/Patching:
Mayor Krohn shared with the Council concerns of frost boils popping up at two locations in town. These will require more immediate attention and his recommendation is to amend the current work order with the street contractor.
Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve the change in the existing work order from doing all of the tile cutouts right now to doing only the tile cut out on Luther Street near the city hall and the frost boils areas at Worth & Bennett, 3rd & Worth street.
Ayes: All Present Motion Carried

Open Forum:
There were no topics for open forum

City Staff Updates:
There were no city staff updates

Councilperson Owens moved to adjourn at 7:18 PM. Councilperson Sandegren seconded.

Agenda – April 9th, 2019

Luther City Council
Regular Meeting
April 9th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

Call To Order

Roll Call

Approve Agenda

Approve March 12, 2019 Regular Mtg Minutes and March 26 2019 Work Session Minutes

Approve April 2019 Bills

Approve March 2019 Treasurer Report

New Business:

  1. Special Use Permit Amendment – Luther Investments
  2. Special Event Applications – Whatcha Smokin
  3. Street Repairs/Patching

Open Forum

City Staff Updates

Adjourn

Minutes – March 26th, 2019

Luther City Council
Work Session
March 26th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

Another work session was held on March 26, 2019 at 7:00 pm with Council Members, Jeff Sandegren, Maggie Wilczak, Gus Johnson, City Clerk Deanna Sandegren, and City Treasurer Mary Beth Sprouse present. Council members Robbie Isabell and Bob Owens and Mayor Krohn were absent

The Council continued the process of reviewing the ordinances to prepare for the upcoming codification, reviewing wording, typos, and recommendation topics from the Iowa Codification Company to include current Iowa Codes.

The work session adjourned at 9:00 p.m.

Minutes – March 12th, 2019

Luther City Council
Regular Meeting
March 12th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:05 p.m. with Mayor ProTem Sandegren presiding

Present at Roll Call: Bob Owens, Gus Johnson, Robbie Isabell, Jeff Sandegren
Other City Personnel Present: Treasurer Mary Beth Sprouse
Absent: Mayor Krohn, Clerk Sandegren, Maggie Wilczak (arrive 7:15

Motion by Councilperson Johnson, seconded by Councilperson Isabell, to approve the March 12, 2019 Agenda.
Ayes: All Present – Motion Carried

Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the February 12, 2019 Regular Meeting Minutes and the March 5th 2019 Work Session Minutes.
Ayes: All Present – Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Isabell, to approve the March, 2019 bills in the amount of $7,369.15.
Ayes: All Present – Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the February 2019 Treasurer Report.
Ayes: All Present – Motion Carried

Old Business:

Public Hearing for Budget FY20:
Mayor Pro Tem opened the public hearing at 7:13 PM. No written correspondence was received by the Clerk’s office regarding the proposed FY 20 budget. Councilperson Wilczak arrived at 7:15 PM. With no comments being heard, Mayor Pro Tem Sandegren closed the public hearing at 7:16 PM.

Adopt Budget for FY 20:
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adopt Resolution 031219 and approve the Budget for FY20 as presented.
Ayes: All Present Motion Carried

New Business:

Boone Fire Department:
Justin Adams, the Boone Fire Chief, came to update the council on services provided by the Boone Fire Department for the City of Luther. The City contracts with the City of Boone for fire protection which costs roughly $2500 per year. While the Boone Department is Luther’s primary fire agency, the Boone Fire Department has 28E agreements with all of the other surrounding departments as well. Under these agreements, the departments share services and help each other out on calls. A call in the City of Luther may bring responders and vehicles from Boone, Slater, Madrid, Woodward, Westory Fire Agency and Gilbert. This is critical when it comes to fire suppression. The city’s water supply through the fire hydrants is inadequate to fight any type of major structure fire. Instead, water is brought to the city in trucks, dumped into a “porta-tank” and then drafted from the tank by an engine to provide good pressure for the hoses. A fully involved structure fire may need 3 to 5 trucks bringing water to keep the engine supplied. Water is refilled at the Xenia tower just East of town as well as in Slater, Madrid and Kelley. The Boone Fire Department has a staff of 9 full time, 7 part time and 20 paid on call members. There are always 3 members at the station and more are called in when they are sent out. The Boone Department also has 5 fire engines and 9 other emergency response vehicles.

Special Event Applications:
The council reviewed several special event permit applications submitted by Whatcha Smokin’ BBQ & Brew. The events will be held on Tuesdays from 5 to 7 PM and there will be live acoustic music.
Motion by Councilperson Owens, seconded by Councilperson Isabell, to approve the special event permits for Tuesday, May 7th and Tuesday May 21st as detailed on the permit.
Ayes: All Present Motion Carried

Nuisance Abatement:
A resident came to address the council in regards to a property that has repeatedly violated the nuisance section of the City Code. The resident expressed his wishes that the property could be better maintained and not be allowed to get as bad as it has been before some kind of clean-up is initiated. The council informed him that they are certainly aware of the property and are currently working through the abatement steps at the property. The council may be able to impose a daily fine on the property for repeat offenses and can assess those fines on the property taxes for collection

Mowing 2019 Season:
The council discussed the mowing options for the 2019 season. Blades has done the City mowing for the past 2 seasons and has a contract with the City to place grass seed later in the spring. There may have been a communication issue last season that lead to the some untimely mowing and extra charges for grass clipping sweeping. Other than that issue, the City has been pleased with their performance. Blades offers to extend their previous contract into the 2019 season with no change in rates. Councilperson Johnson moved and Wilczak seconded, to approve the 2019 contract with Blades with the requirement that they mow City property once every 5-15 days as needed and if sweeping is needed due to the company delaying mowing, it be done at no charge.
Ayes: All Present Motion Carried

Open Forum

Councilperson Owens wanted to thank Kempton Young from the Co-Op for all of his help in clearing snow from the street corners when the piles began to melt so that runoff could flow.

Emergency Management:
The Emergency Management Director for Boone County has retired and applications are being accepted until April 1st for his replacement. Emergency Management is funded through the County Board of Supervisors, however, if they are not able to meet the budget needs of the department the Cities may be asked to use their Local Emergency Management levy to cover the shortfall

City Staff Updates:
None

Councilperson Johnson moved to adjourn at 8:10 PM.
Councilperson Isabell seconded

Agenda – March 12th, 2019

Luther City Council
Regular Meeting
March 12th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

Tentative Agenda

Call To Order

Roll Call

Approve Agenda

Approve February 12, 2019 Regular Mtg Minutes and March 5 Work Session Minutes

Approve March 2019 Bills

Approve February 2019 Treasurer Report

Old Business

  1. Public Hearing for Budget FY20
  2. Adopt Budget for FY20 by Resolution 031219
    New Business
  3. Boone Fire Department
  4. Special Event Applications – Whatcha Smokin
  5. Nuisance Abatement
  6. Mowing 2019 Season
  7. Emergency Management

Open Forum

City Staff Updates

Adjourn

Agenda – February 12th, 2019

Luther City Council
Regular Meeting
February 12th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

Call To Order

Roll Call

Approve Agenda

Approve January 8, 2019 Regular Mtg Minutes

Approve February 2019 Bills

Approve January 2019 Treasurer Report

New Business

  1. Tech Support
  2.  Council Procedures Policy
  3.  Set Public Hearing Date for Budget FY20
  4.  Visa Card Replenish
  5. Boone County Emergency Management Request for Debris Management Plan Documentation

Open Forum

City Staff Updates

Work Session

Adjourn

Minutes – January 8th, 2019

Luther City Council
Regular Meeting
January 8th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:02 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Maggie Wilczak, Jeff Sandegren, Bob Owens, Gus Johnson

Other City Personnel Present:  Treasurer Mary Beth Sprouse, Clerk Deanna Sandegren

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the January 8, 2019 Agenda. 

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the December 11, 2018 Regular Meeting Minutes.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the January, 2019 bills in the amount of $38,307.82.

Ayes:  All Present                                                                  Motion Carried

Company/Person Amount Reason Account
Alliant Energy-Street Lights $321.24 Street Lights RUT – Public Works
Alliant Energy-Park $27.26 City Park Electric General Fund-Cult & Rec
Alliant Energy-City Hall $97.90 City Hall Electric General Fund-Gen. Gov.
Xenia $41.78 City Hall Water General Fund-Gen. Gov.
IPERS $134.11 Ipers Payroll Payment General Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay $631.96 City Clerk Paycheck General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay $86.71 City Treasurer Paycheck General Fund-Gen. Gov.
Jet Drain $35,000.00 Tile Project Capital Improvement
Finco Tree and Wood Service $150.00 December 2018 Snow Removal RUT – Public Works
Mosquito Control of Iowa $1,285.00 Mosquito Control for 2018 Gen Fund-Health & Soc Serv
United State Treasury $498.86 941 Quarterly Report for Wages Qtr 4 General Fund-Gen. Gov.
Iowa Dept of Revenue $33.00 4th Quarter Tax Witholding General Fund-Gen. Gov.
TOTAL EXPENSES: $38,307.82    
       
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $2,836.58 GENERAL FUND TOTAL $2,045.30
General Government $1,524.32 Community Room Rental $0.00
Public Safety $0.00 1/2 of Local Option Sales Tax $0.00
Health & Social Services $1,285.00 Bank Interest $20.77
Culture & Rec $27.26 Property Taxes $2,024.53
Other Culture & Rec $0.00 Misc. $0.00
ROAD USE TAX TOTAL $471.24 Other Culture & Rec $0.00
Public Works $471.24 ROAD USE TAX FUND $900.13
CAPITAL IMPROVEMENT FUND $35,000.00 CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $823.24
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $266.19

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to approve the December 2018 Treasurer Report.

OLD BUSINESS:

Public Hearing for Budget Amendment FY19:

Mayor Krohn opened the public hearing at 7:09 p.m.  Mayor Krohn explained the need for a budget amendment for costs proposed for additional repairs related to tile project and for the additional cost to install the speed feedback signs.  Treasurer Sprouse explained the revenue additions and the increased expenses relating to these topics. 

There were no other concerns or questions from citizens and no written questions were received from the city.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to close the public hearing at 7:15 p.m.

Ayes:  All Present                                                                  Motion Carried

NEW BUSINESS:

Intent to Appoint Vacant Council Position:

Mayor Krohn stated two people, Matt Dixon and Robbie Isabell, were interested in filling the vacant council seat due to the resignation of Ellen Hartstack.  Mayor Krohn introduced them in alphabetical order and allotted 3 minutes for each candidate to address the council.

Mr. Dixon stated he has attended the meetings the past 6 or 7 months, works as a superintendent of construction, has lived in town for about a year, would like to make Luther his home for awhile with his family, and emphasized he would be a good councilperson to help the town grow.

Mr. Isabell explained he grew up in Luther, moved away for awhile, and has lived in Luther for the past 20 years.  He also shared he works as a nurse in Perry, has previously served on the council, has worked with many budgets, has knowledge of the TIF process, and would like to help out and fill the vacant position. Mr. Isabell stated he was a neighbor to Ms. Hartstack and expressed his thanks to her for a nice job.

Treasurer Sprouse explained this appointed would be a short term appointment.  The next election is in November and the winning candidate would take over immediately following the election.

Motion by Councilperson Johnson, seconded by Councilperson Owens, to appoint Robbie Isabel to the vacant position left by Ellen Hartstack, for the remainder of the term.

Roll Call:  Sandegren-Aye;  Wilczak-Aye;  Johnson-Aye;  Owens-Aye                                                     

                                                                                                Motion Carried

Budget Amendment FY19:

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to pass Resolution 010819 to approve the FY19 Budget Amendment as presented.

Roll Call:  Johnson-Aye;  Owens-Aye;  Sandegren-Aye;  Wilczak-Aye

                                                                                                Motion Carried

OPEN FORUM:

There were no topics presented in open forum.

CITY STAFF UPDATES:

Mayor Krohn updated the council on the status of the solar speed signs.  For safety concerns, Mayor Krohn stated property owners agreed to give Baker Electric field access when the ground has frozen to avoid damage to the fields.

Clerk Sandegren gave an update on paperwork filed and received which included a letter from the  Iowa DOT reminding cities that all signs placed in the right of way along a highway need a permit from the DOT.

Treasurer Sprouse informed the council she had started work on the budget for fiscal year 2020.

Councilperson Wilczak shared United Community Schools was having a fundraiser at the restaurant Thursday night, so she would put the no parking signs down to accommodate patrons.

Councilperson Sandegren commented to Mr. Lappe and Ms. Doyle that the new signs installed at the restaurant looked very nice. 

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adjourn the meeting at 7:41 p.m.

Ayes:  All Present                                                                  Motion Carried

These minutes are a draft and are not approved at time of posting.

Agenda – January 8th, 2019

Luther City Council

Regular Meeting

January 8, 2019 7:00 P.M.

City Hall・5 Luther Street・Luther, Iowa・50152

Agenda

Call To Order

Roll Call

Approve Agenda

Approve December 11, 2018 Regular Mtg Minutes

Approve January 2019 Bills

Approve December 2018 Treasurer Report

Old Business

  1. Public Hearing for Budget Amendment FY19

New Business

  1. Intent To Appoint Vacant Council Position
  2. Budget Amendment FY19

Open Forum

City Staff Updates

Adjourn

Date Posted At 3 City Locations: January 4, 2018