Minutes – February 8th, 2018

Luther City Council

Regular Meeting Minutes

February 8, 2018

7:00 pm

The City Council meeting was called to order at 7:00 pm with Mayor Eric Krohn presiding.

Present at Roll Call:  Ellen Hartstack, Jeff Sandegren, Bob Owens, Maggie Wilczak

Other City Personnel Present:  City Clerk Deanna Sandegren

Absent:  Gus Johnson

Motion by Councilperson Owens seconded by Councilperson Wilczak, to approve the February 8, 2018 Agenda.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the January 11, 2018 Regular Meeting Minutes and the January 30, 2018 Work Session Minutes.

Ayes:  All Present                                                                  Motion Carried

City Clerk Sandegren presented revised treasurer reports to the council from July 2017 thru December 2017.  Sandegren noted the beginning balances of the current fiscal year match with the ending balances of the FY17 Annual Finance Report (AFR).  Sandegren also stated the Tax Increment Financing (TIF) taxes are now listed separate from the general property tax revenue.

Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve the July 2017 through December 2017 Treasurer Reports.  The council noted more description is needed on future reports.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the February, 2018 bills in the amount of $4845.19

Ayes:  All Present                                                                  Motion Carried

Company/Person Amount Reason Account
Alliant Energy Total $77.59
     City Hall $69.50 city hall electric General Fund-Gen. Gov.
     Park $8.09 park electric General Fund-Cult & Rec
     Street Lights $0.00 electric for street lights RUT – Public Works
Xenia $48.90 water General Fund-Gen. Gov.
Deanna Sandegren-City Clerk $565.70 clerk paycheck General Fund-Gen. Gov.
Jim Paprocki-City Treasurer $129.60 treasurer paycheck General Fund-Gen. Gov.
IPERS $119.76 Ipers payroll payment General Fund-Gen. Gov.
Blades Lawn Care $0.00 park mowing General Fund-Cult & Rec
IMFOA $50.00 finance officer assn. membership dues General Fund-Gen. Gov.
Rise Broadband $22.95 city hall internet General Fund-Gen. Gov.
Ahlers & Cooney PC $1,923.69 TIF legal bills TIF – Heartland
Simmering–Cory Iowa Codification $1,700.00 amendment to urban renewal plan TIF – Heartland
Old Republic Surety Group $207.00 surety bond General Fund-Gen. Gov.
TOTAL EXPENSES: $4,845.19
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $1,221.50 GENERAL FUND TOTAL $1,965.34
     General Government $1,213.41      Community Room Rental $0.00
     Public Safety      1/2 of Local Option Sales Tax $453.37
     Health & Social Services      Bank Interest $9.21
     Culture & Rec $8.09      Property Taxes $502.76
          Other Culture & Rec      Misc. (public safety grant) $1,000.00
ROAD USE TAX TOTAL $0.00      Other Culture & Rec
     Public Works ROAD USE TAX FUND $661.54
CAPITAL IMPROVEMENT FUND CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $453.36
TIF – HEARTLAND CO-OP $3,623.69 TIF – tax income (heartland) $193.29 ($3,623.69)

Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve the January, 2018 Treasurer Report.

Ayes:  All Present                                                                  Motion Carried

NEW BUSINESS

March Council Meeting:

City Clerk Sandegren mentioned to the council she had a work conflict with the March 8, 2018 regular council meeting.

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to move the March 2018 City Council Meeting from March 8 to March 1 due to personnel conflicts.

Ayes:  All Present                                                                  Motion Carried

City Hall Door Locks:

Councilperson Sandegren suggested to have the city hall doors and the office desk rekeyed for security purposes.  He presented quotes from Ames Lock and Security and from Cornerstone Lock in Ankeny.

A brief discussion followed that included locking desk files for audit purposes, new keys to say “Do Not Duplicate” and to have separate keys for the community end and the council chambers end.

Motion by Councilperson Hartstack, seconded by Councilperson Owens, to approve Ames Lock and Security to rekey 4 outside doors, 1 interior door, and the desk drawers and to have the keys state “Do Not Duplicate.”

Ayes:  All Present                                                                  Motion Carried

Budget FY19 – Set Date for Work Session and Public Hearing:

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to have a Budget FY19 Work Session on February 15, 2018 at 7 pm.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to set a Public Hearing for Budget FY19 on March 1st at 7:00 pm and to move the regular City Council Meeting to 7:15 p.m. on March 1, 2018.

Ayes:  All Present                                                                  Motion Carried

Depository Resolution:

City Clerk Sandegren stated the city will have an audit on February 19, 2018 and one of the items on the checklist is a depository resolution.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to pass Resolution 020818 A to name a Depository Statement and to declare Boone Bank and Trust as our depository with a maximum deposit amount of $500,000.

Ayes:  All Present                                                                  Motion Carried

OLD BUSINESS

Ordinance Codification:  Simmering – Cory:

Mayor Krohn shared with the council the proposed contract from Simmering-Cory to codify the City Ordinances which included:  $500 down payment, $1000 due after first copy received, and the remaining $1500 due upon approval.

Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve a contract with Simmering-Cory (Iowa Codification).

Ayes:  All Present                                                                  Motion Carried

Ordinance Drafts – Set Date for Public Hearings by Resolution:

Mayor Krohn stated he visited with Mr. Yarosevich from Simmering – Cory and was advised to have each ordinance, that is being reviewed, be addressed before the ordinance book is codified versus codifying the book and ordinances at the same time.  No resolution for a public hearing is needed at this time.

The council had brief discussions on the proposed ordinances City Attorney Frank Feilmeyer drafted.

  1. Fences:
  2. Fireworks:
  3. Outdoor Events and Noise:
  4. Offensive Vegetation:

Councilperson Hartstack will visit with Mr. Feilmeyer on correct wording in a few areas, the definition of event, and a few typos to the draft.

No Parking Signs:

Councilperson Owens shared with the council information he collected regarding how many signs needed and cost per sign.  It was determined the required distance between signs is five times the speed limit.  If the speed limit is 25 mph, the distance would be 125 feet between signs.  The cost of each sign is approximately $22.80.

Motion by Councilperson Wilczak, seconded by Councilperson Sandegren, to purchase 6 no parking signs and 3 posts at approximately $200.

Ayes:  All Present                                                                  Motion Carried

OPEN FORUM

City Clerk Sandegren mentioned she received notifications of an audit from the state and from Ipers to be addressed in February.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adjourn the meeting at 8:45 p.m.

Ayes:  All Present                                                                  Motion Carried

These minutes are a draft and unapproved at the time of posting.

Posted: February 12, 2018

Minutes – January 11th, 2018

Luther City Council

Regular Meeting Minutes

January 11, 2018

7:00 pm

The City Council meeting was called to order at 7:00 pm with Mayor Eric Krohn presiding.

Present at Roll Call:  Ellen Hartstack, Jeff Sandegren, Bob Owens, Gus Johnson arrived at 7:50 pm

Other City Personnel Present:  City Clerk Deanna Sandegren

Absent:  Maggie Wilczak

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to approve the January 11, 2018 Agenda.

Ayes:  All Present (Hartstack, Sandegren, Owens)                Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve the December 14, 2017 regular meeting minutes and the December 19, 2017 special meeting minutes.

Ayes:  All Present (Hartstack, Sandegren, Owens)                Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the January 2018 bills in the amount of $2,608.25.

Ayes:  All Present (Hartstack, Sandegren, Owens)                Motion Carried

Company/Person Amount Reason Account
Alliant Energy Total $205.59    
     City Hall $155.52 city hall electric General Fund-Gen. Gov.
     Park $50.07 park electric General Fund-Cult & Rec
     Street Lights   electric for street lights RUT – Public Works
Xenia $56.24 water General Fund-Gen. Gov.
Deanna Sandegren-City Clerk $486.98 clerk paycheck General Fund-Gen. Gov.
Jim Paprocki-City Treasurer $129.60 treasurer paycheck General Fund-Gen. Gov.
IPERS $106.20 Ipers payroll payment General Fund-Gen. Gov.
Blades Lawn Care $0.00 park mowing General Fund-Cult & Rec
Rise Broadband $22.95 internet service General Fund-Gen. Gov.
Finco Tree and Wood Service $375.00 snow removal end of Dec. ’17 RUT – Public Works
The Toner Place $48.00 toner for Canon General Fund-Gen. Gov.
Auditor of State $500.00 payment for 2015 audit (new bal: 3,487.24) General Fund-Gen. Gov.
County Recorder $182.00 recording fee for URP General Fund-Gen. Gov.
The Toner Place $40.00 maintenance on Canon copier General Fund-Gen. Gov.
US Treasury $455.69 4th quarter tax payment General Fund-Gen. Gov.
TOTAL EXPENSES: $2,608.25    
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $2,233.25 GENERAL FUND TOTAL $6,959.50
     General Government $2,183.18      Community Room Rental $80.00
     Public Safety        1/2 of Local Option Sales Tax $453.36
     Health & Social Services        Bank Interest $9.21
     Culture & Rec $50.07      Property Taxes $6,416.93
          Other Culture & Rec        Misc.  
ROAD USE TAX TOTAL $375.00      Other Culture & Rec  
     Public Works $375.00 ROAD USE TAX FUND $794.25
CAPITAL IMPROVEMENT FUND   CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $453.36
TIF – HEARTLAND CO-OP   TIF – HEARTLAND CO-OP FUND  

Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve the December 2017 Treasurer Report.

Ayes:  All Present (Hartstack, Sandegren, Owens)                Motion Carried

NEW BUSINESS

Paul Overton, Boone County Assessor, Explaining Increase of Taxes:

Mayor Krohn introduced Paul Overton, Boone County Assessor, and thanked him for coming to the meeting.

Mr. Overton introduced himself and explained his role as the assessor and his purpose was to visit with citizens and provide additional information and detail about the recent tax increases in the City of Luther.

The assessor’s goal is to reach a tax valuation target range of 95-105% of current market value.  Recent home sales were not meeting the target range resulting in a revised assessment of all local properties.  Mr. Overton indicated sales are still strong and to expect additional adjustments to the 2019 assessments.

Mr. Overton answered a few questions the council and the public.  The council thanked him for taking the time to visit with the citizens of Luther.

Councilperson Johnson arrived at the meeting during this presentation at 7:50 pm.

City Hall Septic System:

City Clerk Sandegren informed the council a letter was received regarding the city hall septic.  Councilperson Owens will follow up on the 2016 permit and the timeline for installation with contractor.

City Hall Usage for Emergencies:

Councilperson Owens mentioned the City Community Room could be used as an emergency site to support community needs and informed the council the Emergency Management Department has cots available that the city could use if needed.  Other organizations, such as the Red Cross, would be available for assistance on a case by case situation.  Mayor Krohn confirmed to designate the Community Room as an emergency site.

City Website Renewal and Discussion:

Councilperson Hartstack stated the city website is up for renewal at a cost of $13.95 per year.  Hartstack also mentioned she will be updating the website with current council personnel and other information.

Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve $13.95 for the city website renewal fee and to put any information on the city website that is public information such as minutes, ordinances, upcoming events, etc.

Ayes:  All Present                                                             Motion Carried

OLD BUSINESS

No Parking Signs:

The council had a brief discussion on the no parking signs that will be installed.  The council discussed how many signs and the wording which included “no parking this side.”  Councilperson Owens will present a quote at the February council meeting.

Ordinances:

Councilperson Hartstack reviewed the topic to codify the city ordinances.  The council discussed ordinances potentially needing modification prior to the codification process.

Motion by Councilperson Hartstack, seconded by Councilperson Johnson, for the city council to have a work session on January 30, 2018 at 7:00 p.m. to discuss ordinances.

Ayes:  All Present                                                             Motion Carried

OPEN FORUM

Boone County Assessor Paul Overton stated the lot the city hall sits on is an old roadway and the parcel of land does not exist.  Mr. Overton suggested the city have a clean record on file with the county.  Councilperson Sandegren mentioned he has seen a paper in the files regarding this topic.  Mayor Krohn suggested to have the city attorney review the document.

These minutes are a draft and are unapproved at the time of posting.

 

 

Posted: January 18, 2018

Agenda – January 11th, 2018

Luther City Council

Regular Meeting

January 11, 2018 7:00 P.M.

City Hall5 Luther StreetLuther, Iowa50152

 Agenda

Call To Order

Roll Call

Approve Agenda

Approve December 14, 2017 Regular Meeting Minutes

Approve December 19, 2017 Special Meeting Minutes

Approve January 2018 Bills

Approve December 2017 Treasurer Report

New Business

  1. Paul Overton from Boone Co Assessors Office Explaining Increase of Taxes
  2. City Hall Septic System
  3. City Hall Usage for Emergencies
  4. City Website Renewal and Discussion

Old Business

  1. No Parking Signs
  2. Ordinances

Open Forum

Adjourn

Posted: January 8, 2018

Easter Egg Hunt – March 26th, 2015

Easter Egg Hunt Starts March 26th, 2015 @ 11:00 AM in the Park