Category Archives: Minutes

Minutes – July 30, 2019

Luther City Council

Work Session Minutes

July 30, 2019

Another work session was held on July 30, 2019 at 7:00 pm with Mayor Pro Tem, Jeff Sandegren, calling the session to order at 7:08 pm.  Council Members Maggie Wilczak, Gus Johnson, Robbie Isabell, Bob Owens, City Clerk Deanna Sandegren, and City Treasurer Mary Beth Sprouse were present.  Mayor Krohn was absent. 

The Council continued the process of reviewing the draft edits that were requested previously by the Council and updated by Simmering and Cory.  The edits included reviewing wording, typos, and recommendation topics from the Iowa Codification Company to include current Iowa Codes to prepare for the upcoming codification.

The work session adjourned at 8:40 p.m.

These minutes are a draft and are not approved at the time of posting.

Posted August 6, 2019

Minutes – July 9th, 2019

Luther City Council
Regular Meeting Minutes
July 9, 2019
7:00 P.M.

The City Council meeting was called to order at 7:05 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Gus Johnson, Maggie Wilczak, Jeff Sandegren
Other City Personnel Present:  Treasurer Mary Beth Sprouse, Clerk Deanna Sandegren
Absent:  Robbie Isabell, Bob Owens

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the July 9, 2019 Agenda.  
Ayes:  All Present                                     Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to approve the June 13, 2019 Regular Meeting Minutes.
Ayes:  All Present Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the July, 2019 bills in the amount of $8,214.88.
Ayes:  All Present Motion Carried

Company/PersonAmountReasonAccount
Alliant Energy-Street Lights$164.98Street LightsRUT – Public Works
Alliant Energy-Park$24.37City Park ElectricGeneral Fund-Cult & Rec
Alliant Energy-City Hall$74.01City Hall ElectricGeneral Fund-Gen. Gov.
Xenia$48.90City Hall WaterGeneral Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay$608.62City Clerk PaycheckGeneral Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay$233.44City Treasurer PaycheckGeneral Fund-Gen. Gov.
IPERS$156.05Ipers Payroll PaymentGeneral Fund-Gen. Gov.
Blades Lawn Service$340.00Park MowingGeneral Fund-Cult & Rec
Blades Lawn Service$600.00Seeding , dirt prep for tile projectCapital Improvement Fund
Iowa League of Cities$337.00Member Dues FY20General Fund-Gen. Gov.
Baker Electric$2,677.00Final payment solar sign installationRUT – Public Works
Boone County Landfill$610.00FY20 Per Capita AssessmentGeneral Fund – Public Works
Mark Roberts$694.40Nuisance Abatement (mowing, clean up)General Fund-Gen. Gov.
Ericson Public Library$426.11FY20 ContractGeneral Fund-Cult & Rec
Boone County Law Enforcement$1,220.00Law Enforcement Agreement for FY20General Fund-Pub. Safety
TOTAL EXPENSES:$8,214.88





Expenses above by category for current month:Revenues from past month:
GENERAL FUND TOTAL$4,772.90GENERAL FUND TOTAL$1,414.35
General Government$2,152.42Community Room Rental$120.00
Public Safety$1,220.001/2 of Local Option Sales Tax$0.00
Public Works$610.00

Health & Social Services$0.00Bank Interest$26.87
Culture & Rec$790.48Property Taxes$1,110.89
Other Culture & Rec$0.00Misc.-CD Interest$156.59
ROAD USE TAX TOTAL$2,841.98Other Culture & Rec$0.00
Public Works$2,841.98ROAD USE TAX FUND$829.98
CAPITAL IMPROVEMENT FUND$600.00CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax)$914.66
TIF – HEARTLAND CO-OP$0.00TIF – HEARTLAND CO-OP FUND$150.78

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to approve the June, 2019 Treasurer Report.
Ayes:  All Present Motion Carried

New Business:

Tech Agreement:
Mayor Krohn stated the tech agreement with Ellen Hartstack ended June 30 and asked Council thoughts on renewing the contract.  The Council discussed having the clerk or treasurer keep the website up to date and chose to table the topic until rates could be gathered from Ms. Hartstack for services on an as needed basis. 

Resolution 070919 for City CC:
Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to make Resolution #070919 to establish a city credit card with UNB Bank.
Ayes:  All Present Motion Carried

Nuisance Abatement:
Mayor Krohn shared the city mowed and cleared miscellaneous brush around the premises of 306 Luther St, however, the property is severely damaged due to a tree penetrating the roof and side wall.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to serve notice to 306 Luther Street by certified mail to remove the entire tree that is on the house including all associated brush within 15 days of the letter or the homeowner will be charged all fees associated with the cleanup including all administrative fees.
Ayes:  All Present Motion Carried

Open Forum:  

There were no discussions during open forum.

City Staff Updates:

Mayor Krohn explained he has not heard from Black Top Services for the quote on street repairs.  He will keep the Council updated.

Councilperson Sandegren shared an update on areas needing landscaped resulting from the tile project.  The city has ceased working with a prior vendor on the seeding project. There are additional areas that need work.  Sandegren is in the process of gathering quotes and recommendations from additional vendors to complete the remaining seeding work.

Clerk Sandegren commented the Council should be receiving proofs of the updated code of ordinances within the next couple of weeks.

Councilperson Johnson moved to adjourn at 8:25 PM.  Councilperson Wilczak seconded.

Posted: July 15, 2019

Minutes – June 13th, 2019

Luther City Council
Regular Meeting
June 13th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Robbie Isabell, Bob Owens, Jeff Sandegren
Other City Personnel Present:  Treasurer Mary Beth Sprouse, Clerk Deanna Sandegren
Absent:  Gus Johnson, Maggie Wilczak

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the June 13, 2019 Agenda.  
Ayes:  All Present                                                 Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the May 14, 2019 Regular Meeting Minutes.
Ayes:  All Present                        Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the June, 2019 bills in the amount of $3,298.39.
Ayes:  All Present                        Motion Carried

Company/PersonAmountReasonAccount
Alliant Energy-Street Lights$354.03Street LightsRUT – Public Works
Alliant Energy-Park$24.65City Park ElectricGeneral Fund-Cult & Rec
Alliant Energy-City Hall$57.46City Hall ElectricGeneral Fund-Gen. Gov.
Xenia$48.90City Hall WaterGeneral Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay$608.62City Clerk PaycheckGeneral Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay$216.77City Treasurer PaycheckGeneral Fund-Gen. Gov.
IPERS$172.47Ipers Payroll PaymentGeneral Fund-Gen. Gov.
Blades Lawn Service$425.00Park MowingGeneral Fund-Cult & Rec
IMWCA$184.00Workmans Comp Premium 19-20General Fund-Gen. Gov.
Dick’s Fire Extinguisher Service$90.60Annual Fire Extinguisher ServiceGeneral Fund-Pub. Safety
Deanna Sandegren$24.30postage reimbursementGeneral Fund-Gen. Gov.
Deanna Sandegren$4.05postage reimbursementGeneral Fund-Gen. Gov.
Eric Krohn$184.70Mayor payGeneral Fund-Gen. Gov.
Robert Isabell$55.36Council payGeneral Fund-Gen. Gov.
Gus Johnson$55.36Council payGeneral Fund-Gen. Gov.
Robert Owens$77.57Council payGeneral Fund-Gen. Gov.
Jeff Sandegren$88.66Council payGeneral Fund-Gen. Gov.
Margaret Wilczak$55.41Council payGeneral Fund-Gen. Gov.
Ellen Hartstack$90.00Tech Contract pay Jan – June 2019General Fund-Gen. Gov.
United States Treasury$480.48941 Report 2nd QuarterGeneral Fund-Gen. Gov.
TOTAL EXPENSES:$3,298.39





Expenses above by category for current month:Revenues from past month:
GENERAL FUND TOTAL$2,944.36GENERAL FUND TOTAL$6,110.67
General Government$2,404.11Community Room Rental$200.00
Public Safety$90.601/2 of Local Option Sales Tax$0.00
Health & Social Services$0.00Bank Interest$27.75
Culture & Rec$449.65Property Taxes$5,882.92
Other Culture & Rec$0.00Misc.$0.00
ROAD USE TAX TOTAL$354.03Other Culture & Rec$0.00
Public Works$354.03ROAD USE TAX FUND$956.02
CAPITAL IMPROVEMENT FUND
CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax)$914.66
TIF – HEARTLAND CO-OP$0.00TIF – HEARTLAND CO-OP FUND$361.75

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the May, 2019 Treasurer Report.
Ayes:  All Present                        Motion Carried

Old Business:

Jet Drain:
The council discussed line item estimates for tile improvements that were presented by Jesse Berstler from Jet Drain.  Due to the delay in receiving quotes for the street repairs, the Jet Drain work will be discussed at a later meeting.

New Business:

Amendment to June 18th Special Event:
Whatcha Smokin’ BBQ and Brew submitted a request to amend the times for the currently approved special use permit for June 18th from 5-7 pm to 6-8 pm.

Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the time change from 5-7 pm to 6-8 pm for the June 18th bike night.
Ayes:  All Present                        Motion Carried

Liquor License Request for Outside Sales:
Tanya Doyle from Whatcha Smokin submitted a request for a change in their current liquor license to include outdoor sales.  Currently the license allows, customers waiting for a table to take beer and wine coolers outside on the patio but mix drinks are prohibited .  Treasurer Sprouse shared her research from the State Alcoholic Beverages Division (ABD) regarding the requirements in the contained area. ABD is the State entity that oversees liquor sales, licenses and enforcement in Iowa.  Under the current Iowa Code, A “beer class” products are allowed outside of the building it is served from on private commercial property if the premises has a beer license or above., however, an endorsement for outdoor sales is required for alcoholic beverages outside of the “beer class”.  The outdoor sales endorsement requires a map to be provided of the outdoor area where patrons will be allowed to consume alcohol that will now be included under the permit and dram shop insurance. Approval of this endorsement will allow all drinks to be consumed in the outdoor area that is used by customers who are waiting for a table.  By City Code, any actual sale of alcohol outside will still require a special event permit.

Motion by Councilperson Owens, seconded by Sandegren, for the City of Luther to grant permission to LLC Investments (Whatcha Smokin’) to have outdoor seating for overflow customers to consume alcoholic beverages by approving the outdoor license with the Alcoholic Beverage Division.  All outside sales will continue to be covered by the special use permit as now addressed in our ordinances and will require a special events permit for all outdoor activities. 
Ayes:  All Present                        Motion Carried

Special Event Applications:
Whatcha Smoking submitted additional applications to hold bike nights from 6-8 pm on the first and third Tuesday of July and August and asked for a waiver to the 60 day event notice.

Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the 60 day waiver request and approve the special events for the  first and third Tuesdays of July and August as submitted.
Ayes:  All Present                        Motion Carried

Mosquito Spraying:
Clerk Sandegren stated the city was sprayed on June 4th.  The council had a short discussion on having Mosquito Control of Iowa spray three to four times a month for fewer months versus one to two times for several months.  Sandegren will contact Mosquito Control of Iowa to share this thought.

National Flood Insurance Program:
Treasurer Sprouse discussed the information sent to the city regarding flood insurance as it relates to the City, FEMA funds and residents.  FEMA has been updating floodplain maps in the State for over 10 years. Participation in the program is voluntary, however, if the City chooses not to participate residents will not be able to obtain flood insurance through the program and the City will not be eligible to apply for FEMA disaster funds should the need arise.    Participation in the program does not force anyone to participate, nor does it impact the area designed as being prone to flooding on the FEMA Map. There is no cost to the city to join this program. Very little land within Luther CIty limits is marked on the FEMA map as being an area prone to flooding and no houses or structures are within that area. 

Motion by Councilperson Isabell, seconded by Councilperson Owens, to join the National Flood Program.
Ayes:  All Present                        Motion Carried

City Credit Card:

Clerk Sandegren asked the city to consider acquiring a city credit card due to new criteria when  purchasing a visa gift card. Treasurer Sprouse added the auditors prefer cities to use credit cards.

Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve a city credit card at the minimum amount to be used to purchase city expenditures in order to conduct city business.
Ayes:  All Present                        Motion Carried

Open Forum:  

There were no discussions during open forum.

City Staff Updates:

Mayor Krohn will visit with Black Top Services for an update on quotes on street repairs due to the frost boils.  A work session may be needed to discuss street repairs and continued tile work.

Clerk Sandegren stated she will be on vacation June 28-July 9 and asked if someone could help assist with the hall rentals during that time.  Mayor Krohn and Treasurer Sprouse volunteered to help.

Clerk Sandegren shared the Boone County Landfill will be closed beginning at 11:00 am on Friday, June 28th through Saturday, June 29th in order to install a new scale.  Sandegren will post a message in the kiosks.

Councilperson Owens moved to adjourn at 8:17 PM.  Councilperson Isabell seconded.

Minutes – May 14th, 2019

Luther City Council
Regular Meeting
May 14th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:04 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Bob Owens, Maggie Wilczak, Gus Johnson
Other City Personnel Present:  Treasurer Mary Beth Sprouse
Absent:  Robbie Isabell, Jeff Sandegren (arrived 7:32), Clerk Deanna Sandegren (arrived 7:32)

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the May 14, 2019 Agenda.
 Ayes:  All Present                                                 Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Johnson, to approve the April 9, 2019 Regular Meeting Minutes.
Ayes:  All Present                        Motion Carried

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to approve the May, 2019 bills in the amount of $5,129.63.
Ayes:  All Present                        Motion Carried

Bills for the Month of May 2019

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the April, 2019 Treasurer Report.
Ayes:  All Present                        Motion Carried

Old Business:

Street Repairs:
Frost boils erupted on several streets due to the extreme weather this past winter, however the rock fill where the street were cut for the installation of the storm tile stood up well to the weather and snow removal.  Blacktop Services has been contacted for an estimate on repairing the boils. If not repaired, the street will peel back from the boils and create a larger issue. The city is seeking an inexpensive, temporary repair to keep streets passable since a project to resurface all city streets is coming up in the long range plan.  

New Business:

Amendments to Special Events:
Whatcha Smokin’ BBQ and Brew submitted a request to amend the currently approved special use permits to include the sale of sandwiches at outdoor kiosk(s) similar to what was set up for RAGBRAI last summer.  This will alleviate the concern that the indoor order station will become overwhelmed and over-crowded.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to amend the special use permits to allow the pre-wrapped sandwiches/food and non-alcoholic drinks outside of the main building.  Current dates for the special use permits are May 21, June 4 and June 18.
Ayes:  All Present                        Motion Carried

Liquor License Approval:
Whatcha Smokin’ BBQ and Brew submitted their request to renew their annual liquor license which is due to expire on June 11th.  The business has had no violations during the past year. The renewal submitted is slightly different than the license last year due to a glitch in the Iowa Alcoholic Beverages Division (ABD) software.  It automatically included the additional permissions that were granted only for RAGBRAI last summer. If Whatcha Smokin’ wishes to permanently add the additional permissions, a request may be submitted through the ABD website at any time and items required by Iowa Code submitted to the City Council for review and consideration at a future council meeting.  

Motion by Councilperson Owens, seconded by Johnson, to approve the renewal of the same level of  liquor license as approved last year for Whatcha Smokin’ BBQ and Brew (without outdoor service).
Ayes:  All Present                        Motion Carried

The renewal of the liquor license prompted a question about where patrons are allowed to go with alcoholic beverages during special events, specifically, are patrons allowed to wander the property and look at vehicles while carrying an alcoholic beverage.  The liquor laws are regulated by the State and the City does not have the authority to make those laws less restrictive. The City will contact ABD and get a definitive answer regarding what is allowed before the upcoming event on May 21st. However, until ABD clarifies what is allowed, the City Council recommends erring on the side of caution and not allowing patrons to leave the building carrying an open alcoholic beverage.  

Building Permit:
A building permit was submitted to the council requesting a deck on the front of the property at 211 Iowa Ave.  

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to approve the building permit.
Ayes:  All Present                        Motion Carried

Open Forum:  

There are four properties in town that have grass/yards in need of mowing. The City Clerk will send notices to the property owners and follow-up as directed by City Code.

City Staff Updates:

The City Council had previously offered a resident help with removing a tree that fell on his home.  The home owner would like to accept this assistance and get the tree removed from his property. Mayor Krohn will coordinate a time.

The City Council would like to extend a big thank you to Mark Roberts for repairing a building that had been damaged during the tile installation.   

Councilperson Johnson moved to adjourn at 7:37 PM.  Councilperson Owens seconded.

These minutes are a draft and are not approved at time of posting: May 27, 2019

Minutes – April 9th, 2019

Luther City Council
Regular Meeting
April 9th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:04 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Bob Owens, Robbie Isabell, Jeff Sandegren
Other City Personnel Present: Clerk Deanna Sandegren
Absent: Maggie Wilczak, Gus Johnson, Treasurer Mary Beth Sprouse

Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the April 9, 2019 Agenda.
Ayes: All Present Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the March 12, 2019 Regular Meeting Minutes and the March 26th 2019 Work Session Minutes.
Ayes: All Present Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the April, 2019 bills in the amount of $2,938.78.
Ayes: All Present Motion Carried

Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the March 2019 Treasurer Report.
Ayes: All Present Motion Carried

New Business:

Special Use Permit Amendment – Luther Investments:
Ron Lappe was in attendance asking for an amendment to the special use permit. Instead of installing slats on the existing chain link fence, a 6’ privacy fence will replace the chain link. Mr. Lappe asked about the timeline and the Council stated it would need to be completed by the original time frame.
Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the amendment to the special use permit to replace the slat requirement with a 6’ privacy fence.
Ayes: All Present Motion Carried

Special Event Applications-Whatcha Smokin:
The council reviewed two special event permit applications submitted by Whatcha Smokin’ BBQ & Brew. The events will be held on Tuesdays from 5 to 7 PM and there will be live acoustic music.
Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the special event permits for Tuesday, June 4th, 2019 and Tuesday June 18th, 2019 as detailed on the permit.
Ayes: All Present Motion Carried

Street Repairs/Patching:
Mayor Krohn shared with the Council concerns of frost boils popping up at two locations in town. These will require more immediate attention and his recommendation is to amend the current work order with the street contractor.
Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve the change in the existing work order from doing all of the tile cutouts right now to doing only the tile cut out on Luther Street near the city hall and the frost boils areas at Worth & Bennett, 3rd & Worth street.
Ayes: All Present Motion Carried

Open Forum:
There were no topics for open forum

City Staff Updates:
There were no city staff updates

Councilperson Owens moved to adjourn at 7:18 PM. Councilperson Sandegren seconded.

Minutes – March 26th, 2019

Luther City Council
Work Session
March 26th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

Another work session was held on March 26, 2019 at 7:00 pm with Council Members, Jeff Sandegren, Maggie Wilczak, Gus Johnson, City Clerk Deanna Sandegren, and City Treasurer Mary Beth Sprouse present. Council members Robbie Isabell and Bob Owens and Mayor Krohn were absent

The Council continued the process of reviewing the ordinances to prepare for the upcoming codification, reviewing wording, typos, and recommendation topics from the Iowa Codification Company to include current Iowa Codes.

The work session adjourned at 9:00 p.m.

Minutes – March 12th, 2019

Luther City Council
Regular Meeting
March 12th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:05 p.m. with Mayor ProTem Sandegren presiding

Present at Roll Call: Bob Owens, Gus Johnson, Robbie Isabell, Jeff Sandegren
Other City Personnel Present: Treasurer Mary Beth Sprouse
Absent: Mayor Krohn, Clerk Sandegren, Maggie Wilczak (arrive 7:15

Motion by Councilperson Johnson, seconded by Councilperson Isabell, to approve the March 12, 2019 Agenda.
Ayes: All Present – Motion Carried

Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the February 12, 2019 Regular Meeting Minutes and the March 5th 2019 Work Session Minutes.
Ayes: All Present – Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Isabell, to approve the March, 2019 bills in the amount of $7,369.15.
Ayes: All Present – Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the February 2019 Treasurer Report.
Ayes: All Present – Motion Carried

Old Business:

Public Hearing for Budget FY20:
Mayor Pro Tem opened the public hearing at 7:13 PM. No written correspondence was received by the Clerk’s office regarding the proposed FY 20 budget. Councilperson Wilczak arrived at 7:15 PM. With no comments being heard, Mayor Pro Tem Sandegren closed the public hearing at 7:16 PM.

Adopt Budget for FY 20:
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adopt Resolution 031219 and approve the Budget for FY20 as presented.
Ayes: All Present Motion Carried

New Business:

Boone Fire Department:
Justin Adams, the Boone Fire Chief, came to update the council on services provided by the Boone Fire Department for the City of Luther. The City contracts with the City of Boone for fire protection which costs roughly $2500 per year. While the Boone Department is Luther’s primary fire agency, the Boone Fire Department has 28E agreements with all of the other surrounding departments as well. Under these agreements, the departments share services and help each other out on calls. A call in the City of Luther may bring responders and vehicles from Boone, Slater, Madrid, Woodward, Westory Fire Agency and Gilbert. This is critical when it comes to fire suppression. The city’s water supply through the fire hydrants is inadequate to fight any type of major structure fire. Instead, water is brought to the city in trucks, dumped into a “porta-tank” and then drafted from the tank by an engine to provide good pressure for the hoses. A fully involved structure fire may need 3 to 5 trucks bringing water to keep the engine supplied. Water is refilled at the Xenia tower just East of town as well as in Slater, Madrid and Kelley. The Boone Fire Department has a staff of 9 full time, 7 part time and 20 paid on call members. There are always 3 members at the station and more are called in when they are sent out. The Boone Department also has 5 fire engines and 9 other emergency response vehicles.

Special Event Applications:
The council reviewed several special event permit applications submitted by Whatcha Smokin’ BBQ & Brew. The events will be held on Tuesdays from 5 to 7 PM and there will be live acoustic music.
Motion by Councilperson Owens, seconded by Councilperson Isabell, to approve the special event permits for Tuesday, May 7th and Tuesday May 21st as detailed on the permit.
Ayes: All Present Motion Carried

Nuisance Abatement:
A resident came to address the council in regards to a property that has repeatedly violated the nuisance section of the City Code. The resident expressed his wishes that the property could be better maintained and not be allowed to get as bad as it has been before some kind of clean-up is initiated. The council informed him that they are certainly aware of the property and are currently working through the abatement steps at the property. The council may be able to impose a daily fine on the property for repeat offenses and can assess those fines on the property taxes for collection

Mowing 2019 Season:
The council discussed the mowing options for the 2019 season. Blades has done the City mowing for the past 2 seasons and has a contract with the City to place grass seed later in the spring. There may have been a communication issue last season that lead to the some untimely mowing and extra charges for grass clipping sweeping. Other than that issue, the City has been pleased with their performance. Blades offers to extend their previous contract into the 2019 season with no change in rates. Councilperson Johnson moved and Wilczak seconded, to approve the 2019 contract with Blades with the requirement that they mow City property once every 5-15 days as needed and if sweeping is needed due to the company delaying mowing, it be done at no charge.
Ayes: All Present Motion Carried

Open Forum

Councilperson Owens wanted to thank Kempton Young from the Co-Op for all of his help in clearing snow from the street corners when the piles began to melt so that runoff could flow.

Emergency Management:
The Emergency Management Director for Boone County has retired and applications are being accepted until April 1st for his replacement. Emergency Management is funded through the County Board of Supervisors, however, if they are not able to meet the budget needs of the department the Cities may be asked to use their Local Emergency Management levy to cover the shortfall

City Staff Updates:
None

Councilperson Johnson moved to adjourn at 8:10 PM.
Councilperson Isabell seconded

Minutes – January 8th, 2019

Luther City Council
Regular Meeting
January 8th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:02 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Maggie Wilczak, Jeff Sandegren, Bob Owens, Gus Johnson

Other City Personnel Present:  Treasurer Mary Beth Sprouse, Clerk Deanna Sandegren

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the January 8, 2019 Agenda. 

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the December 11, 2018 Regular Meeting Minutes.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the January, 2019 bills in the amount of $38,307.82.

Ayes:  All Present                                                                  Motion Carried

Company/Person Amount Reason Account
Alliant Energy-Street Lights $321.24 Street Lights RUT – Public Works
Alliant Energy-Park $27.26 City Park Electric General Fund-Cult & Rec
Alliant Energy-City Hall $97.90 City Hall Electric General Fund-Gen. Gov.
Xenia $41.78 City Hall Water General Fund-Gen. Gov.
IPERS $134.11 Ipers Payroll Payment General Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay $631.96 City Clerk Paycheck General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay $86.71 City Treasurer Paycheck General Fund-Gen. Gov.
Jet Drain $35,000.00 Tile Project Capital Improvement
Finco Tree and Wood Service $150.00 December 2018 Snow Removal RUT – Public Works
Mosquito Control of Iowa $1,285.00 Mosquito Control for 2018 Gen Fund-Health & Soc Serv
United State Treasury $498.86 941 Quarterly Report for Wages Qtr 4 General Fund-Gen. Gov.
Iowa Dept of Revenue $33.00 4th Quarter Tax Witholding General Fund-Gen. Gov.
TOTAL EXPENSES: $38,307.82    
       
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $2,836.58 GENERAL FUND TOTAL $2,045.30
General Government $1,524.32 Community Room Rental $0.00
Public Safety $0.00 1/2 of Local Option Sales Tax $0.00
Health & Social Services $1,285.00 Bank Interest $20.77
Culture & Rec $27.26 Property Taxes $2,024.53
Other Culture & Rec $0.00 Misc. $0.00
ROAD USE TAX TOTAL $471.24 Other Culture & Rec $0.00
Public Works $471.24 ROAD USE TAX FUND $900.13
CAPITAL IMPROVEMENT FUND $35,000.00 CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $823.24
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $266.19

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to approve the December 2018 Treasurer Report.

OLD BUSINESS:

Public Hearing for Budget Amendment FY19:

Mayor Krohn opened the public hearing at 7:09 p.m.  Mayor Krohn explained the need for a budget amendment for costs proposed for additional repairs related to tile project and for the additional cost to install the speed feedback signs.  Treasurer Sprouse explained the revenue additions and the increased expenses relating to these topics. 

There were no other concerns or questions from citizens and no written questions were received from the city.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to close the public hearing at 7:15 p.m.

Ayes:  All Present                                                                  Motion Carried

NEW BUSINESS:

Intent to Appoint Vacant Council Position:

Mayor Krohn stated two people, Matt Dixon and Robbie Isabell, were interested in filling the vacant council seat due to the resignation of Ellen Hartstack.  Mayor Krohn introduced them in alphabetical order and allotted 3 minutes for each candidate to address the council.

Mr. Dixon stated he has attended the meetings the past 6 or 7 months, works as a superintendent of construction, has lived in town for about a year, would like to make Luther his home for awhile with his family, and emphasized he would be a good councilperson to help the town grow.

Mr. Isabell explained he grew up in Luther, moved away for awhile, and has lived in Luther for the past 20 years.  He also shared he works as a nurse in Perry, has previously served on the council, has worked with many budgets, has knowledge of the TIF process, and would like to help out and fill the vacant position. Mr. Isabell stated he was a neighbor to Ms. Hartstack and expressed his thanks to her for a nice job.

Treasurer Sprouse explained this appointed would be a short term appointment.  The next election is in November and the winning candidate would take over immediately following the election.

Motion by Councilperson Johnson, seconded by Councilperson Owens, to appoint Robbie Isabel to the vacant position left by Ellen Hartstack, for the remainder of the term.

Roll Call:  Sandegren-Aye;  Wilczak-Aye;  Johnson-Aye;  Owens-Aye                                                     

                                                                                                Motion Carried

Budget Amendment FY19:

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to pass Resolution 010819 to approve the FY19 Budget Amendment as presented.

Roll Call:  Johnson-Aye;  Owens-Aye;  Sandegren-Aye;  Wilczak-Aye

                                                                                                Motion Carried

OPEN FORUM:

There were no topics presented in open forum.

CITY STAFF UPDATES:

Mayor Krohn updated the council on the status of the solar speed signs.  For safety concerns, Mayor Krohn stated property owners agreed to give Baker Electric field access when the ground has frozen to avoid damage to the fields.

Clerk Sandegren gave an update on paperwork filed and received which included a letter from the  Iowa DOT reminding cities that all signs placed in the right of way along a highway need a permit from the DOT.

Treasurer Sprouse informed the council she had started work on the budget for fiscal year 2020.

Councilperson Wilczak shared United Community Schools was having a fundraiser at the restaurant Thursday night, so she would put the no parking signs down to accommodate patrons.

Councilperson Sandegren commented to Mr. Lappe and Ms. Doyle that the new signs installed at the restaurant looked very nice. 

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adjourn the meeting at 7:41 p.m.

Ayes:  All Present                                                                  Motion Carried

These minutes are a draft and are not approved at time of posting.

Minutes – December 11th, 2018

Luther City Council

Regular Meeting Minutes

December 11, 2018

7:00 P.M.

The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Maggie Wilczak, Bob Owens, Jeff Sandegren, Ellen Hartstack

Absent: Gus Johnson

Other City Personnel Present: Treasurer Mary Beth Sprouse, Clerk Deanna Sandegren

 

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the December 11, 2018 Agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to approve the November 13, 2018 Regular Meeting Minutes.

Ayes: All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the December 2018 bills in the amount of $2,646.12.

Ayes: All Present                                                                  Motion Carried

 

Company/Person Amount Reason Account
Xenia $267.52 City Hall Water, temp meter for tile work General Fund-Gen. Gov.
Alliant Energy-City Hall $79.15 City Hall Electric General Fund-Gen. Gov.
Alliant Energy-Park $24.94 City Park Electric General Fund-Cult & Rec
Alliant Energy-Street Lights $321.73 Street Light RUT – Public Works
IPERS $154.61 Ipers Payroll Payment General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay $173.41 City Treasurer Paycheck General Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay $589.27 City Clerk Paycheck General Fund-Gen. Gov.
Eric Krohn $184.70 Mayor Pay General Fund-Gen. Gov.
Ellen Hartstack $77.57 Council Pay General Fund-Gen. Gov.
Bob Owens $77.57 Council Pay General Fund-Gen. Gov.
Jeff Sandegren $66.49 Council Pay General Fund-Gen. Gov.
Maggie Wilczak $88.66 Council Pay General Fund-Gen. Gov.
Gus Johnson $77.50 Council Pay General Fund-Gen. Gov.
Pritchard Bros. $130.50 City Hall Furnace Repair General Fund-Gen. Gov.
Heartland Co-Op $332.50 City Hall Propane General Fund-Gen. Gov.
TOTAL EXPENSES: $2,646.12
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $2,324.39 GENERAL FUND TOTAL $4,831.09
General Government $2,299.45 Community Room Rental $200.00
Public Safety $0.00 1/2 of Local Option Sales Tax $0.00
Health & Social Services $0.00 Bank Interest $20.09
Culture & Rec $24.94 Property Taxes $4,588.05
Other Culture & Rec Misc.- Rise Broadband Refund $22.95
ROAD USE TAX TOTAL $321.73 Other Culture & Rec
Public Works $321.73 ROAD USE TAX FUND $889.08
CAPITAL IMPROVEMENT FUND $0.00 CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $1,154.44
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $180.44

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the November 2018 Treasurer Report.

Ayes: All Present                                                                  Motion Carried

 

OLD BUSINESS:

Speed Sign Installation Bid:

Mayor Krohn explained he received a quote, that included installation and programming, from Baker Electric to install the speed signs on the highway but did not receive one from another company that may have been interested. Citizen Matt Dixon explained his company was too busy with end of the year projects to submit a quote. Mayor Krohn recommended to have the installation done professionally due to the busy highway, safety concerns and DOT regulations and specifications. Mr. Dixon shared his thoughts with the quotes and in his professional opinion it was a fair quote.

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve and accept the quote from Baker Electric to install the speed feedback signs for $5,354.00.

Ayes: All Present                                                                  Motion Carried

 

NEW BUSINESS:

Building Permits:

Mayor Krohn asked the council to review a building permit submitted by Ian Overland of Portable Pro Inc. to install a commercial entrance with a culvert and a parking area. Mayor Krohn will confirm with the City Engineer for recommended culvert size. The project will include removal of sod and installing fabric underlayment and rock.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the building permit as presented pending confirmation from the City Engineer on the culvert size.

Ayes: All Present                                                                  Motion Carried

 

Set Date and Time for Public Hearing for Budget Amendment:

Mayor Krohn explained the need for a budget amendment for cost proposed for additional repairs related to tile project and for the additional cost to install the speed feedback signs.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to set the public hearing for a budget amendment for FY19 on January 8, 2019 at 7:00 p.m.

 

Jet Drain:

Jessie Berstler of Jet Drain Inc, discussed an estimate submitted for additional improvements and repairs regarding the tile system that included damage caused by an Alliant Energy power pole guidewire anchor. Mayor Krohn explained Alliant Energy will reimburse the city for the cost of the needed repair. The Council recommended additional proposed improvements be delayed until the next fiscal year.

Motion by Councilperson Hartstack, seconded by Councilperson Owens, to approve the $3000 bid to repair tile line damaged by Alliant Energy at 4 Worth St.

Ayes: All Present                                                                  Motion Carried

 

Insurance Review Update:

Mayor Krohn shared information from his meeting with the insurance company representative that included adjustments to valuations of city owned equipment and structures. This would increase the premium by approximately $200 per year.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to increase insurance coverage from the results of the insurance checkup that will include the speed feedback signs, playground equipment, city shed, and septic electrical control box.

Ayes: All Present                                                                  Motion Carried

Councilperson Owens suggested looking into another grant from the insurance company to help with the cost of the installation of the speed signs. Clerk Sandegren will follow up with the insurance company.

 

Accept Councilperson Hartstack’s Resignation:

Mayor Krohn responded to the recent submitted resignation of Councilperson Hartstack and thanked her for all she has done for the community. Councilperson Hartstack stated she has enjoyed being a resident of the community and has enjoyed her time serving on the council. The entire Council extended their appreciation for her time and service to the city and wished her well with her new endeavors.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to accept, with great sadness, the resignation of Councilperson Hartstack.

Ayes: Sandegren, Wilczak, Owens

Abstain: Hartstack                                                                Motion Carried

 

Technical Support:

Councilperson Hartstack submitted quotes for a new computer and projector for the City Hall. The Council discussed the need to improve the equipment but will table the upgrades until the next fiscal year.

Councilperson Hartstack offered a willingness to provide technical assistance to the City. Mayor Krohn asked her to submit additional information and details for discussion at the next council meeting.

 

OPEN FORUM:

There were no topics presented in open forum.

 

CITY STAFF UPDATES:

Councilperson Owens shared with the Council that Finco Tree Service installs and removes Christmas lighted ornaments if the city were to need this service in the future.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to adjourn the meeting at 8:33 p.m.

Ayes: All Present                                                                  Motion Carried

These minutes are a draft and are not approved at time of posting.

Posted: December 22, 2018

Minutes – November 13th, 2018

Luther City Council

Regular Meeting Minutes

November 13, 2018 7:00 P.M.

The City Council meeting was called to order at 7:05 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Gus Johnson, Maggie Wilczak, Bob Owens

Absent: Jeff Sandegren, Ellen Hartstack

Other City Personnel Present: City Clerk Deanna Sandegren

Motion by Councilperson Wilczak, seconded by Councilperson Johnson, to approve the November 13, 2018 Agenda. Ayes: All Present Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the October 9, 2018 Regular Meeting Minutes. Ayes: All Present Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the November 2018 bills in the amount of $10,438.88. Ayes: All Present Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Johnson, to approve the October 2018 Treasurer Report. Ayes: All Present Motion Carried

 

OLD BUSINESS:

Jet Drain:

Mayor Krohn gave a brief update stating Jet Drain completed the main tile project in town. A change order would be needed due to additional work that was needed for 10” tile materials and jetting.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve a change order for $2580 for invoice #4316. Ayes: All Present Motion Carried

 

NEW BUSINESS:

City Hall Equipment:

Mayor Krohn suggested the topic for a new computer and projector be tabled until the December meeting since Councilperson Hartstack’s expertise in this field would be needed.

AFR FY18:

Clerk Sandegren shared with the Council the prepared annual financial report that she and Treasurer Sprouse have been working on. Sandegren noted they were waiting to verify the placement of TIF dollars on the report but stated the report will be filed by the due date of November 30, 2018.

Christmas Lights:

The Council discussed working on the lighted wreaths on Nov 18 and putting them up on November 25th at 1:00 p.m.

 

OPEN FORUM:

Councilperson Owens stated he met with a representative from ICAP to review services available. It was noted the lights in the city hall by the exit sign need new batteries.

Councilperson Owens mentioned a local business person inquired about the procedure to put a culvert and entry way on his property. Mayor Krohn explained Clerk Sandegren will provide him with a building permit to submit to the city.

Citizen Matt Dixon commented on a nice job Jet Drain did with the completion of their work.

 

CITY STAFF UPDATES:

Mayor Krohn shared the solar speed signs were delivered and for safety and liability concerns, he suggested to hire a professional service to install the signs. Citizen Matt Dixon asked if the Council would take bids and Mayor Krohn explained it was not required. Mr. Dixon stated his company might be interested in submitting a quote for this service and Mayor Krohn welcomed him to submit one.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to adjourn the meeting at 7:33 p.m. Ayes: All Present Motion Carried

These minutes are a draft and are not approved at time of posting.

Date Posted At 3 City Locations: November 23, 2018