Minutes

Luther City Council
Regular Meeting
April 9th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:04 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Bob Owens, Robbie Isabell, Jeff Sandegren
Other City Personnel Present: Clerk Deanna Sandegren
Absent: Maggie Wilczak, Gus Johnson, Treasurer Mary Beth Sprouse

Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the April 9, 2019 Agenda.
Ayes: All Present Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the March 12, 2019 Regular Meeting Minutes and the March 26th 2019 Work Session Minutes.
Ayes: All Present Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the April, 2019 bills in the amount of $2,938.78.
Ayes: All Present Motion Carried

Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the March 2019 Treasurer Report.
Ayes: All Present Motion Carried

New Business:

Special Use Permit Amendment – Luther Investments:
Ron Lappe was in attendance asking for an amendment to the special use permit. Instead of installing slats on the existing chain link fence, a 6’ privacy fence will replace the chain link. Mr. Lappe asked about the timeline and the Council stated it would need to be completed by the original time frame.
Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the amendment to the special use permit to replace the slat requirement with a 6’ privacy fence.
Ayes: All Present Motion Carried

Special Event Applications-Whatcha Smokin:
The council reviewed two special event permit applications submitted by Whatcha Smokin’ BBQ & Brew. The events will be held on Tuesdays from 5 to 7 PM and there will be live acoustic music.
Motion by Councilperson Sandegren, seconded by Councilperson Isabell, to approve the special event permits for Tuesday, June 4th, 2019 and Tuesday June 18th, 2019 as detailed on the permit.
Ayes: All Present Motion Carried

Street Repairs/Patching:
Mayor Krohn shared with the Council concerns of frost boils popping up at two locations in town. These will require more immediate attention and his recommendation is to amend the current work order with the street contractor.
Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve the change in the existing work order from doing all of the tile cutouts right now to doing only the tile cut out on Luther Street near the city hall and the frost boils areas at Worth & Bennett, 3rd & Worth street.
Ayes: All Present Motion Carried

Open Forum:
There were no topics for open forum

City Staff Updates:
There were no city staff updates

Councilperson Owens moved to adjourn at 7:18 PM. Councilperson Sandegren seconded.

Luther City Council
Work Session
March 26th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

Another work session was held on March 26, 2019 at 7:00 pm with Council Members, Jeff Sandegren, Maggie Wilczak, Gus Johnson, City Clerk Deanna Sandegren, and City Treasurer Mary Beth Sprouse present. Council members Robbie Isabell and Bob Owens and Mayor Krohn were absent

The Council continued the process of reviewing the ordinances to prepare for the upcoming codification, reviewing wording, typos, and recommendation topics from the Iowa Codification Company to include current Iowa Codes.

The work session adjourned at 9:00 p.m.

Luther City Council
Regular Meeting
March 12th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:05 p.m. with Mayor ProTem Sandegren presiding

Present at Roll Call: Bob Owens, Gus Johnson, Robbie Isabell, Jeff Sandegren
Other City Personnel Present: Treasurer Mary Beth Sprouse
Absent: Mayor Krohn, Clerk Sandegren, Maggie Wilczak (arrive 7:15

Motion by Councilperson Johnson, seconded by Councilperson Isabell, to approve the March 12, 2019 Agenda.
Ayes: All Present – Motion Carried

Motion by Councilperson Isabell, seconded by Councilperson Owens, to approve the February 12, 2019 Regular Meeting Minutes and the March 5th 2019 Work Session Minutes.
Ayes: All Present – Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Isabell, to approve the March, 2019 bills in the amount of $7,369.15.
Ayes: All Present – Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the February 2019 Treasurer Report.
Ayes: All Present – Motion Carried

Old Business:

Public Hearing for Budget FY20:
Mayor Pro Tem opened the public hearing at 7:13 PM. No written correspondence was received by the Clerk’s office regarding the proposed FY 20 budget. Councilperson Wilczak arrived at 7:15 PM. With no comments being heard, Mayor Pro Tem Sandegren closed the public hearing at 7:16 PM.

Adopt Budget for FY 20:
Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adopt Resolution 031219 and approve the Budget for FY20 as presented.
Ayes: All Present Motion Carried

New Business:

Boone Fire Department:
Justin Adams, the Boone Fire Chief, came to update the council on services provided by the Boone Fire Department for the City of Luther. The City contracts with the City of Boone for fire protection which costs roughly $2500 per year. While the Boone Department is Luther’s primary fire agency, the Boone Fire Department has 28E agreements with all of the other surrounding departments as well. Under these agreements, the departments share services and help each other out on calls. A call in the City of Luther may bring responders and vehicles from Boone, Slater, Madrid, Woodward, Westory Fire Agency and Gilbert. This is critical when it comes to fire suppression. The city’s water supply through the fire hydrants is inadequate to fight any type of major structure fire. Instead, water is brought to the city in trucks, dumped into a “porta-tank” and then drafted from the tank by an engine to provide good pressure for the hoses. A fully involved structure fire may need 3 to 5 trucks bringing water to keep the engine supplied. Water is refilled at the Xenia tower just East of town as well as in Slater, Madrid and Kelley. The Boone Fire Department has a staff of 9 full time, 7 part time and 20 paid on call members. There are always 3 members at the station and more are called in when they are sent out. The Boone Department also has 5 fire engines and 9 other emergency response vehicles.

Special Event Applications:
The council reviewed several special event permit applications submitted by Whatcha Smokin’ BBQ & Brew. The events will be held on Tuesdays from 5 to 7 PM and there will be live acoustic music.
Motion by Councilperson Owens, seconded by Councilperson Isabell, to approve the special event permits for Tuesday, May 7th and Tuesday May 21st as detailed on the permit.
Ayes: All Present Motion Carried

Nuisance Abatement:
A resident came to address the council in regards to a property that has repeatedly violated the nuisance section of the City Code. The resident expressed his wishes that the property could be better maintained and not be allowed to get as bad as it has been before some kind of clean-up is initiated. The council informed him that they are certainly aware of the property and are currently working through the abatement steps at the property. The council may be able to impose a daily fine on the property for repeat offenses and can assess those fines on the property taxes for collection

Mowing 2019 Season:
The council discussed the mowing options for the 2019 season. Blades has done the City mowing for the past 2 seasons and has a contract with the City to place grass seed later in the spring. There may have been a communication issue last season that lead to the some untimely mowing and extra charges for grass clipping sweeping. Other than that issue, the City has been pleased with their performance. Blades offers to extend their previous contract into the 2019 season with no change in rates. Councilperson Johnson moved and Wilczak seconded, to approve the 2019 contract with Blades with the requirement that they mow City property once every 5-15 days as needed and if sweeping is needed due to the company delaying mowing, it be done at no charge.
Ayes: All Present Motion Carried

Open Forum

Councilperson Owens wanted to thank Kempton Young from the Co-Op for all of his help in clearing snow from the street corners when the piles began to melt so that runoff could flow.

Emergency Management:
The Emergency Management Director for Boone County has retired and applications are being accepted until April 1st for his replacement. Emergency Management is funded through the County Board of Supervisors, however, if they are not able to meet the budget needs of the department the Cities may be asked to use their Local Emergency Management levy to cover the shortfall

City Staff Updates:
None

Councilperson Johnson moved to adjourn at 8:10 PM.
Councilperson Isabell seconded

Luther City Council
Regular Meeting
January 8th, 2019 7:00 P.M.
City Hall・5 Luther Street・Luther, Iowa・50152

The City Council meeting was called to order at 7:02 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Maggie Wilczak, Jeff Sandegren, Bob Owens, Gus Johnson

Other City Personnel Present:  Treasurer Mary Beth Sprouse, Clerk Deanna Sandegren

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the January 8, 2019 Agenda. 

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the December 11, 2018 Regular Meeting Minutes.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the January, 2019 bills in the amount of $38,307.82.

Ayes:  All Present                                                                  Motion Carried

Company/Person Amount Reason Account
Alliant Energy-Street Lights $321.24 Street Lights RUT – Public Works
Alliant Energy-Park $27.26 City Park Electric General Fund-Cult & Rec
Alliant Energy-City Hall $97.90 City Hall Electric General Fund-Gen. Gov.
Xenia $41.78 City Hall Water General Fund-Gen. Gov.
IPERS $134.11 Ipers Payroll Payment General Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay $631.96 City Clerk Paycheck General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay $86.71 City Treasurer Paycheck General Fund-Gen. Gov.
Jet Drain $35,000.00 Tile Project Capital Improvement
Finco Tree and Wood Service $150.00 December 2018 Snow Removal RUT – Public Works
Mosquito Control of Iowa $1,285.00 Mosquito Control for 2018 Gen Fund-Health & Soc Serv
United State Treasury $498.86 941 Quarterly Report for Wages Qtr 4 General Fund-Gen. Gov.
Iowa Dept of Revenue $33.00 4th Quarter Tax Witholding General Fund-Gen. Gov.
TOTAL EXPENSES: $38,307.82    
       
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $2,836.58 GENERAL FUND TOTAL $2,045.30
General Government $1,524.32 Community Room Rental $0.00
Public Safety $0.00 1/2 of Local Option Sales Tax $0.00
Health & Social Services $1,285.00 Bank Interest $20.77
Culture & Rec $27.26 Property Taxes $2,024.53
Other Culture & Rec $0.00 Misc. $0.00
ROAD USE TAX TOTAL $471.24 Other Culture & Rec $0.00
Public Works $471.24 ROAD USE TAX FUND $900.13
CAPITAL IMPROVEMENT FUND $35,000.00 CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $823.24
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $266.19

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to approve the December 2018 Treasurer Report.

OLD BUSINESS:

Public Hearing for Budget Amendment FY19:

Mayor Krohn opened the public hearing at 7:09 p.m.  Mayor Krohn explained the need for a budget amendment for costs proposed for additional repairs related to tile project and for the additional cost to install the speed feedback signs.  Treasurer Sprouse explained the revenue additions and the increased expenses relating to these topics. 

There were no other concerns or questions from citizens and no written questions were received from the city.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to close the public hearing at 7:15 p.m.

Ayes:  All Present                                                                  Motion Carried

NEW BUSINESS:

Intent to Appoint Vacant Council Position:

Mayor Krohn stated two people, Matt Dixon and Robbie Isabell, were interested in filling the vacant council seat due to the resignation of Ellen Hartstack.  Mayor Krohn introduced them in alphabetical order and allotted 3 minutes for each candidate to address the council.

Mr. Dixon stated he has attended the meetings the past 6 or 7 months, works as a superintendent of construction, has lived in town for about a year, would like to make Luther his home for awhile with his family, and emphasized he would be a good councilperson to help the town grow.

Mr. Isabell explained he grew up in Luther, moved away for awhile, and has lived in Luther for the past 20 years.  He also shared he works as a nurse in Perry, has previously served on the council, has worked with many budgets, has knowledge of the TIF process, and would like to help out and fill the vacant position. Mr. Isabell stated he was a neighbor to Ms. Hartstack and expressed his thanks to her for a nice job.

Treasurer Sprouse explained this appointed would be a short term appointment.  The next election is in November and the winning candidate would take over immediately following the election.

Motion by Councilperson Johnson, seconded by Councilperson Owens, to appoint Robbie Isabel to the vacant position left by Ellen Hartstack, for the remainder of the term.

Roll Call:  Sandegren-Aye;  Wilczak-Aye;  Johnson-Aye;  Owens-Aye                                                     

                                                                                                Motion Carried

Budget Amendment FY19:

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to pass Resolution 010819 to approve the FY19 Budget Amendment as presented.

Roll Call:  Johnson-Aye;  Owens-Aye;  Sandegren-Aye;  Wilczak-Aye

                                                                                                Motion Carried

OPEN FORUM:

There were no topics presented in open forum.

CITY STAFF UPDATES:

Mayor Krohn updated the council on the status of the solar speed signs.  For safety concerns, Mayor Krohn stated property owners agreed to give Baker Electric field access when the ground has frozen to avoid damage to the fields.

Clerk Sandegren gave an update on paperwork filed and received which included a letter from the  Iowa DOT reminding cities that all signs placed in the right of way along a highway need a permit from the DOT.

Treasurer Sprouse informed the council she had started work on the budget for fiscal year 2020.

Councilperson Wilczak shared United Community Schools was having a fundraiser at the restaurant Thursday night, so she would put the no parking signs down to accommodate patrons.

Councilperson Sandegren commented to Mr. Lappe and Ms. Doyle that the new signs installed at the restaurant looked very nice. 

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adjourn the meeting at 7:41 p.m.

Ayes:  All Present                                                                  Motion Carried

These minutes are a draft and are not approved at time of posting.

Luther City Council

Regular Meeting Minutes

December 11, 2018

7:00 P.M.

The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Maggie Wilczak, Bob Owens, Jeff Sandegren, Ellen Hartstack

Absent: Gus Johnson

Other City Personnel Present: Treasurer Mary Beth Sprouse, Clerk Deanna Sandegren

 

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the December 11, 2018 Agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to approve the November 13, 2018 Regular Meeting Minutes.

Ayes: All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the December 2018 bills in the amount of $2,646.12.

Ayes: All Present                                                                  Motion Carried

 

Company/Person Amount Reason Account
Xenia $267.52 City Hall Water, temp meter for tile work General Fund-Gen. Gov.
Alliant Energy-City Hall $79.15 City Hall Electric General Fund-Gen. Gov.
Alliant Energy-Park $24.94 City Park Electric General Fund-Cult & Rec
Alliant Energy-Street Lights $321.73 Street Light RUT – Public Works
IPERS $154.61 Ipers Payroll Payment General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay $173.41 City Treasurer Paycheck General Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay $589.27 City Clerk Paycheck General Fund-Gen. Gov.
Eric Krohn $184.70 Mayor Pay General Fund-Gen. Gov.
Ellen Hartstack $77.57 Council Pay General Fund-Gen. Gov.
Bob Owens $77.57 Council Pay General Fund-Gen. Gov.
Jeff Sandegren $66.49 Council Pay General Fund-Gen. Gov.
Maggie Wilczak $88.66 Council Pay General Fund-Gen. Gov.
Gus Johnson $77.50 Council Pay General Fund-Gen. Gov.
Pritchard Bros. $130.50 City Hall Furnace Repair General Fund-Gen. Gov.
Heartland Co-Op $332.50 City Hall Propane General Fund-Gen. Gov.
TOTAL EXPENSES: $2,646.12
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $2,324.39 GENERAL FUND TOTAL $4,831.09
General Government $2,299.45 Community Room Rental $200.00
Public Safety $0.00 1/2 of Local Option Sales Tax $0.00
Health & Social Services $0.00 Bank Interest $20.09
Culture & Rec $24.94 Property Taxes $4,588.05
Other Culture & Rec Misc.- Rise Broadband Refund $22.95
ROAD USE TAX TOTAL $321.73 Other Culture & Rec
Public Works $321.73 ROAD USE TAX FUND $889.08
CAPITAL IMPROVEMENT FUND $0.00 CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $1,154.44
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $180.44

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the November 2018 Treasurer Report.

Ayes: All Present                                                                  Motion Carried

 

OLD BUSINESS:

Speed Sign Installation Bid:

Mayor Krohn explained he received a quote, that included installation and programming, from Baker Electric to install the speed signs on the highway but did not receive one from another company that may have been interested. Citizen Matt Dixon explained his company was too busy with end of the year projects to submit a quote. Mayor Krohn recommended to have the installation done professionally due to the busy highway, safety concerns and DOT regulations and specifications. Mr. Dixon shared his thoughts with the quotes and in his professional opinion it was a fair quote.

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve and accept the quote from Baker Electric to install the speed feedback signs for $5,354.00.

Ayes: All Present                                                                  Motion Carried

 

NEW BUSINESS:

Building Permits:

Mayor Krohn asked the council to review a building permit submitted by Ian Overland of Portable Pro Inc. to install a commercial entrance with a culvert and a parking area. Mayor Krohn will confirm with the City Engineer for recommended culvert size. The project will include removal of sod and installing fabric underlayment and rock.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the building permit as presented pending confirmation from the City Engineer on the culvert size.

Ayes: All Present                                                                  Motion Carried

 

Set Date and Time for Public Hearing for Budget Amendment:

Mayor Krohn explained the need for a budget amendment for cost proposed for additional repairs related to tile project and for the additional cost to install the speed feedback signs.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to set the public hearing for a budget amendment for FY19 on January 8, 2019 at 7:00 p.m.

 

Jet Drain:

Jessie Berstler of Jet Drain Inc, discussed an estimate submitted for additional improvements and repairs regarding the tile system that included damage caused by an Alliant Energy power pole guidewire anchor. Mayor Krohn explained Alliant Energy will reimburse the city for the cost of the needed repair. The Council recommended additional proposed improvements be delayed until the next fiscal year.

Motion by Councilperson Hartstack, seconded by Councilperson Owens, to approve the $3000 bid to repair tile line damaged by Alliant Energy at 4 Worth St.

Ayes: All Present                                                                  Motion Carried

 

Insurance Review Update:

Mayor Krohn shared information from his meeting with the insurance company representative that included adjustments to valuations of city owned equipment and structures. This would increase the premium by approximately $200 per year.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to increase insurance coverage from the results of the insurance checkup that will include the speed feedback signs, playground equipment, city shed, and septic electrical control box.

Ayes: All Present                                                                  Motion Carried

Councilperson Owens suggested looking into another grant from the insurance company to help with the cost of the installation of the speed signs. Clerk Sandegren will follow up with the insurance company.

 

Accept Councilperson Hartstack’s Resignation:

Mayor Krohn responded to the recent submitted resignation of Councilperson Hartstack and thanked her for all she has done for the community. Councilperson Hartstack stated she has enjoyed being a resident of the community and has enjoyed her time serving on the council. The entire Council extended their appreciation for her time and service to the city and wished her well with her new endeavors.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to accept, with great sadness, the resignation of Councilperson Hartstack.

Ayes: Sandegren, Wilczak, Owens

Abstain: Hartstack                                                                Motion Carried

 

Technical Support:

Councilperson Hartstack submitted quotes for a new computer and projector for the City Hall. The Council discussed the need to improve the equipment but will table the upgrades until the next fiscal year.

Councilperson Hartstack offered a willingness to provide technical assistance to the City. Mayor Krohn asked her to submit additional information and details for discussion at the next council meeting.

 

OPEN FORUM:

There were no topics presented in open forum.

 

CITY STAFF UPDATES:

Councilperson Owens shared with the Council that Finco Tree Service installs and removes Christmas lighted ornaments if the city were to need this service in the future.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to adjourn the meeting at 8:33 p.m.

Ayes: All Present                                                                  Motion Carried

These minutes are a draft and are not approved at time of posting.

Posted: December 22, 2018

Luther City Council

Regular Meeting Minutes

November 13, 2018 7:00 P.M.

The City Council meeting was called to order at 7:05 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Gus Johnson, Maggie Wilczak, Bob Owens

Absent: Jeff Sandegren, Ellen Hartstack

Other City Personnel Present: City Clerk Deanna Sandegren

Motion by Councilperson Wilczak, seconded by Councilperson Johnson, to approve the November 13, 2018 Agenda. Ayes: All Present Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the October 9, 2018 Regular Meeting Minutes. Ayes: All Present Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the November 2018 bills in the amount of $10,438.88. Ayes: All Present Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Johnson, to approve the October 2018 Treasurer Report. Ayes: All Present Motion Carried

 

OLD BUSINESS:

Jet Drain:

Mayor Krohn gave a brief update stating Jet Drain completed the main tile project in town. A change order would be needed due to additional work that was needed for 10” tile materials and jetting.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve a change order for $2580 for invoice #4316. Ayes: All Present Motion Carried

 

NEW BUSINESS:

City Hall Equipment:

Mayor Krohn suggested the topic for a new computer and projector be tabled until the December meeting since Councilperson Hartstack’s expertise in this field would be needed.

AFR FY18:

Clerk Sandegren shared with the Council the prepared annual financial report that she and Treasurer Sprouse have been working on. Sandegren noted they were waiting to verify the placement of TIF dollars on the report but stated the report will be filed by the due date of November 30, 2018.

Christmas Lights:

The Council discussed working on the lighted wreaths on Nov 18 and putting them up on November 25th at 1:00 p.m.

 

OPEN FORUM:

Councilperson Owens stated he met with a representative from ICAP to review services available. It was noted the lights in the city hall by the exit sign need new batteries.

Councilperson Owens mentioned a local business person inquired about the procedure to put a culvert and entry way on his property. Mayor Krohn explained Clerk Sandegren will provide him with a building permit to submit to the city.

Citizen Matt Dixon commented on a nice job Jet Drain did with the completion of their work.

 

CITY STAFF UPDATES:

Mayor Krohn shared the solar speed signs were delivered and for safety and liability concerns, he suggested to hire a professional service to install the signs. Citizen Matt Dixon asked if the Council would take bids and Mayor Krohn explained it was not required. Mr. Dixon stated his company might be interested in submitting a quote for this service and Mayor Krohn welcomed him to submit one.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to adjourn the meeting at 7:33 p.m. Ayes: All Present Motion Carried

These minutes are a draft and are not approved at time of posting.

Date Posted At 3 City Locations: November 23, 2018

 

Luther City Council

Regular Meeting Minutes

October 9, 2018

7:00 P.M.

 

The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Maggie Wilczak, Jeff Sandegren, Bob Owens, Gus Johnson, Ellen Hartstack

Other City Personnel Present:  Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the October 9, 2018 Agenda.  

Ayes:  All Present                                      Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the September 27, 2018 Special Meeting Minutes.

Ayes:  All Present Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the October 2018 bills in the amount of $15,644.87.

Ayes:  All Present Motion Carried

 

Company/Person Amount Reason Account
Alliant Energy-Street Lights $322.72 Street Light RUT – Public Works
Alliant Energy-Park $25.57 City Park Electric General Fund-Cult & Rec
Alliant Energy-City Hall $81.22 City Hall Electric General Fund-Gen. Gov.
Xenia $48.90 City Hall Water General Fund-Gen. Gov.
IPERS $142.62 Ipers Payroll Payment General Fund-Gen. Gov.
Rise Broadband $28.95 Internet for City Hall General Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay $589.27 City Clerk Paycheck General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay $180.08 City Treasurer Paycheck General Fund-Gen. Gov.
Blades Lawn Care $575.00 City Park Mowing General Fund-Cult & Rec
Ahlers & Cooney $595.62 Urban Renewal General Fund-Gen. Gov.
Ahlers & Cooney $433.99 Amendment #3 Urban Renewal Plan General Fund-Gen. Gov.
Ahlers & Cooney $629.50 Amendment #1 Heartland Dev Agreement General Fund-Gen. Gov.
Traffic Logic $3,000.00 Solar Speed Signs General Fund-Gen. Gov.
Traffic Logic $5,928.00 Solar Speed Signs RUT – Public Works
City of Boone $2,446.27 Fire Protection FY19 General Fund-Pub Safety
Boone County Recorder $201.00 Record Amend#3, Amend#1, Special Use Permit General Fund-Gen. Gov.
United States Treasury $416.16 941 Quarterly Report-payroll 3rd Quarter General Fund-Gen. Gov.
TOTAL EXPENSES: $15,644.87
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $9,394.15 GENERAL FUND TOTAL $2,374.63
General Government $6,347.31 Community Room Rental $80.00
Public Safety $2,446.27 1/2 of Local Option Sales Tax $0.00
Health & Social Services $0.00 Bank Interest $13.39
Culture & Rec $600.57 Property Taxes $1,281.24
Other Culture & Rec Misc. $1,000.00
ROAD USE TAX TOTAL $6,250.72 Other Culture & Rec
Public Works $6,250.72 ROAD USE TAX FUND $1,150.49
CAPITAL IMPROVEMENT FUND $0.00 CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $799.42
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $110.43

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the September 2018 Treasurer Report.

Ayes:  All Present Motion Carried

 

OLD BUSINESS:

Snow Removal Contract:

The Council reviewed the proposed contract with updates made from the previous meeting.

Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve and adopt the snow removal contract for the 18-19 winter season.

Ayes:  All Present Motion Carried

City Clerk Sandegren will send the contract to Finco Tree Service for the upcoming winter season.

 

Seeding:

Mayor Krohn stated he visited with Blades Lawn Care and Spring Green to provide estimates on seeding the areas in town pertaining to the tile installation project.  Spring Green did not attend and did not return phone calls, however, Blades met with Mayor Krohn and submitted an estimate. The company suggested waiting until spring  due to the ground temperatures and the amount of rain we have received. Mayor Krohn shared they will shape and smooth areas where the tile was installed. It was noted the City will be able to collect the cost from the TIF dollars collected.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the bid from Blades Lawn Care for early spring work.

Ayes:   All Present Motion Carried

Mayor Krohn stated he would share this approval with Blades.  Councilperson Sandegren asked Mayor Krohn to seek a quote from Blades also for fall leaf cleanup in the park.

 

NEW BUSINESS:

TIF Funding and Project Update:

Mayor Krohn explained he has been researching  projects and grants available to capitalize the TIF dollars the City will be receiving.  City Treasurer Sprouse visited with Justin Yarosevich from Simmering Cory who handles the City’s Urban Renewal Plan and updated the Council on the status of the TIF dollars.  Treasurer Sprouse shared it is in the best interest to go through an entire budget year first to see the actual dollars the City will be receiving before committing to other projects.  The priorities will be to pay off the tile project by the end of fiscal year 2024 and then the City will move to the next major project of road work.

The City will look into grants to help property owners in the future.  Mayor Krohn suggested when this does happen, for the City to hire a company to collect the data and visit with homeowners.  Councilperson Owens added it might be possible to tie in grants from the emergency management department.

 

Road Patching:

Mayor Krohn shared he visited with Blacktop Service out of Humboldt/Fort Dodge and they recommended to wait to seal coat the gravel areas of the streets where the city tile was installed until next year.  They explained the gravel needs to settle for best results. No further action is needed at this time.

 

OPEN FORUM:

Councilperson Hartstack shared an interest in having a projector at the City Hall available for meetings and for hall rental use.  Councilperson Sandegren stated he would not be in favor of having it available for the rentals due to potential property damage. Councilperson Owens and Johnson agreed.  This will be added to the November meeting for discussion and quotes.

 

CITY STAFF UPDATES:

Treasurer Sprouse stated she received information from the DOT that the solar speed signs cannot be installed on the existing posts with the current speed signs.  Mayor Krohn replied to use the same location but a different post. Clerk Sandegren and Treasurer Sprouse will look into clarification on this matter.

Clerk Sandegren stated she would like to have a cleanup day for the City Hall to replace ceiling tiles, clean walls, cupboards, etc.  Mayor Krohn asked her to pick a date and let Council know the day and time.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to adjourn the meeting at 8:11 p.m.

Ayes:  All Present Motion Carried

 

These minutes are a draft and are not approved at time of posting.

Date Posted At 3 City Locations: October 12, 2018

Luther City Council

Special Meeting Minutes

September 27, 2018

7:00 P.M.

 

The City Council meeting was called to order at 7:06 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Maggie Wilczak, Jeff Sandegren, Bob Owens, Ellen Hartstack, Gus Johnson

Other City Personnel Present:  Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren

 

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the September 27, 2018 Agenda.  

Ayes:  All Present                                      Motion Carried

 

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to approve the September 11, 2018 Regular Meeting Minutes.

Ayes:  All Present Motion Carried

 

OLD BUSINESS:

Approve Council Procedures Policy by Resolution #09-27-18 A:

The Council reviewed the Council Procedures Policy with updates discussed at the previous council meeting.

Motion by Councilperson Johnson, seconded by Councilperson Sandegren, to make Resolution #09-27-18 A to approve the Council Policies and Procedures as presented.

Ayes:  All Present Motion Carried

 

NEW BUSINESS:

Resolution #09-27-18 B Authorizing Expenditure of Funds for an Urban Renewal Project and Certification of Expenses Incurred by the City for Payment under Iowa Code Section 403.19:

Mayor Krohn explained the process needed to reimburse the City from the TIF Fund for fees to be incurred on an Urban Renewal Project.  

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to make Resolution #09-27-18 B Authorizing Expenditure of Funds for an Urban Renewal Project and Certification of Expenses Incurred by the City for Payment under Iowa Code Section 403.19.

Ayes:  All Present Motion Carried

 

Line Item Approval for Jet Drain Service:

The Council reviewed each line item of the proposed work and asked questions for clarification on each major part of the project.  Mayor Krohn inquired about a city tile that runs parallel with the county tile on the north edge of town that connects with the main county tile line.  Jet Drain will investigate said line during the course of their proposed work as a result of the discussion and will report findings to the City.

Motion by Councilperson Johnson, seconded by Councilperson Sandegren, to accept the proposal from Jet Drain for tile service, with the exception of line change #5 to add a new clean out on Railroad property and change #6 item to $5,000, for a total amount of $32,850.00.

Ayes:  All Present Motion Carried

The Council thanked Jesse and Nick for coming and for all of their work.

 

Snow Removal Contract:

Clerk Sandegren presented a draft of a snow removal contract.  The Council discussed sections of the contract and made suggestions.  Clerk Sandegren will make the changes and present the finalized contract at the October regular council meeting.

Councilperson Wilczak left the meeting at 8:30 due to a prior commitment.

 

Seeding for Tile Project:

Mayor Krohn stated the Council could receive bids in the spring to seed the areas where the storm tile was installed.  Councilperson Sandegren shared he has put a lot of time into grade work and would prefer to seed the area this fall. Councilpersons Owens and Johnson agreed the fall is the preferred time.  Mayor Krohn offered to get quotes from Spring Green and Blades Lawn Service. Councilperson Sandegren volunteered to repair and seed the private property and city property between 1st Avenue and the City Hall if the city provided the cost of the seed.  

Motion by Councilperson Owens, seconded by Councilperson Johnson, to approve the purchase of 40 pounds of grass seed for Councilperson Sandegren to repair and seed Clark Street to City Hall.

Ayes:  Johnson, Hartstack, Owens

Abstain:  Sandegren

Absent:  Wilczak Motion Carried

 

OPEN FORUM:

The were no discussions in open forum.

Motion by Councilperson Owens, seconded by Councilperson Johnson, to adjourn the meeting at 8:45 p.m.

 

These minutes are a draft and are not approved at time of posting.

Date Posted At 3 City Locations   Date: October 2, 2018

Luther City Council

Regular Meeting Minutes

September 11, 2018

7:00 P.M.

The City Council meeting was called to order at 7:06 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Maggie Wilczak, Jeff Sandegren, Bob Owens, Ellen Hartstack, Gus Johnson

Other City Personnel Present:  Treasurer Mary Beth Sprouse (arrived 7:45), City Clerk Deanna Sandegren

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the September 11, 2018 Agenda.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the August 14, 2018 Regular Meeting Minutes.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to approve the August 21, 2018 Consultation Meeting Minutes.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the September 2018 bills in the amount of $4,000.34.

Ayes:  All Present                                                                  Motion Carried

 

Company/Person Amount Reason Account
Alliant Energy-Street Lights $324.88 Street Light RUT – Public Works
Alliant Energy-Park $27.16 City Park Electric General Fund-Cult & Rec
Alliant Energy-City Hall $134.67 City Hall Electric General Fund-Gen. Gov.
Xenia $48.90 City Hall Water General Fund-Gen. Gov.
IPERS $134.10 Ipers Payroll Payment General Fund-Gen. Gov.
Rise Broadband $28.95 Interenet for City Hall General Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay $556.93 City Clerk Paycheck General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay $156.74 City Treasurer Paycheck General Fund-Gen. Gov.
Blades Lawn Service $340.00 City Park Mowing General Fund-Cult & Rec
Ahlers & Cooney $439.00 Amendment #1 Heartland Dev Agreement General Fund-Gen. Gov.
Ahlers & Cooney $1,183.99 Amendment #3 Urban Renewal Plan General Fund-Gen. Gov.
Heartland Co-Op $625.02 City Hall Propane General Fund-Gen. Gov.
TOTAL EXPENSES: $4,000.34
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $3,674.46 GENERAL FUND TOTAL $4,973.64
     General Government $3,308.30      Community Room Rental $80.00
     Public Safety $0.00      1/2 of Local Option Sales Tax
     Health & Social Services $0.00      Bank Interest $13.83
     Culture & Rec $367.16      Property Taxes $0.00
          Other Culture & Rec $0.00      Misc. (liquor license) $4,879.81
ROAD USE TAX TOTAL      Other Culture & Rec
     Public Works $324.88 ROAD USE TAX FUND $1,199.03
CAPITAL IMPROVEMENT FUND $0.00 CAPITAL IMPROVEMENT FUND $799.42
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $0.00

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the August 2018 Treasurer Report.

Ayes:  All Present                                                                  Motion Carried

 

OLD BUSINESS:

Public Hearing on the proposal to enter into a Third Amendment to the Luther Urban Renewal Plan:

Mayor Krohn opened the public hearing for the third amendment to the Luther Urban Renewal Plan at 7:09 p.m.  Mayor Krohn explained the amendment is needed  to update the scope of the project area and the estimated project costs.  There were no questions or comments and Clerk Sandegren stated she did not receive any written comments.

Mayor Krohn closed the public hearing at 7:07 p.m.

 

Third Amendment to the Luther Urban Renewal Plan:

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to make Resolution #09-11-18 A  determining an area of the city to be a blighted and economic development area, and that the rehabilitation, conservation, redevelopment, development, or a combination thereof, of such area is necessary in the interest of the public health, safety or welfare of the residents of the city; designating such area as appropriate for urban renewal projects; and adopting Amendment No. 3 to the Luther Urban Renewal Plan.

Roll Call:  Wilczak-aye;  Johnson-aye;  Owens-aye;  Sandegren-aye;  Hartstack-aye

Motion Carried

 

Public Hearing on the proposal to enter into a First Amendment to the Development Agreement with Heartland Co-Op:

Mayor Krohn opened the public hearing for the first amendment to the Development Agreement with Heartland Co-Op at 7:09 p.m.  Mayor Krohn stated the need to amend the agreement is to provide for additional economic development grants to be paid to Developer using Tax Increment collected in fiscal years previously excluded by the terms of the Original Agreement.  There were no comments or questions and Clerk Sandegren shared no written comments were received.

Mayor Krohn closed the public hearing at 7:10 p.m.

 

First Amendment to the Development Agreement with Heartland Co-Op:

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to make Resolution          #09-11-18 B approving and authorizing execution of the first amendment to the Development Agreement by and between the City of Luther and Heartland Co-Op.

Roll Call:  Hartstack-aye;  Wilczak-aye;  Johnson-aye;  Owens-aye;  Sandegren-aye

Motion Carried

 

NEW BUSINESS:

Internet/Phone Service for City Hall:

Mayor Krohn and City Clerk Sandegren explained the recent issues and complications with internet service at the City Hall and stated the city phone has been out of service for a couple of weeks.  Sandegren shared Huxley Communications would install internet service to the city hall and would provide basic monthly service free of charge.  Councilperson Hartstack commented on other voice over services to use for phone service that could also be free of charge.

Motion by Councilperson Hartstack, seconded by Councilperson Wilczak, to break relationship with Rise Broadband and switch to Huxley Communications for internet service at the City Hall.

Ayes:  All Present                                                                  Motion Carried

 

Alliant Energy:

Mayor Krohn stated Alliant Energy informed him the company will be replacing meters in town with new smart meters.  Customers should be receiving a postcard with this information.  Alliant will need to make contact with the homeowner since electricity would need to be disconnected for a short time to install the meter.  Citizens need to look for this information in the mail and for further questions, please contact Alliant Energy.

 

Resolution #09-11-18 C to Approve Street Finance Report:

Clerk Sandegren presented the annual Street Finance Report explaining all expenditures from the road use tax fund.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, for Resolution #09-11-18 C to approve the Street Finance Report.

Ayes:  All Present                                                                  Motion Carried

 

Council Procedures Policy:

The Council discussed and reviewed topics to establish policy procedures for the council that included processes to such items as order of business, special meetings, and agenda items.  The Council will review an updated copy of the proposal at the next meeting.

 

OPEN FORUM:

Mayor Krohn explained Jet Drain will attend a meeting to explain costs and the project regarding the city tile system for storm water on the northwest area of the town.

Mayor Krohn inquired about an update on the solar speed signs for Hwy 17.  Clerk Sandegren replied the signs were ordered and Treasurer Sprouse will look into the waiver from the DOT.

Councilperson Owens shared Finco Tree Service would like to continue the snow removal services for the city at the same rates as last year.

Mark Roberts from Heartland Co-Op presented a check from Heartland to the city for $1000 for a donation toward the solar speed signs.  The Council thanked Mark and Heartland for their generosity.

Councilperson Owens stated he will continue to follow up with septic installation for the city hall.

Councilperson Sandegren asked if anyone was available to meet with the tile contractor on Thursday afternoon for follow up discussions.  Councilperson Owens, Mayor Krohn, and Councilperson Wilczak said they were available.

Councilperson Owens mentioned a concern he received from citizens regarding increased traffic of heavier trucks on 1st Avenue.

Motion by Councilperson Owens, seconded by Councilperson Johnson, to adjourn the meeting at 8:17 p.m.

Ayes:  All Present                                                                  Motion Carried

 

These minutes are a draft and are not approved at time of posting.

September 20, 2018

Luther City Council

Regular Meeting Minutes

August 14, 2018

7:00 P.M.

The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.

 

Present at Roll Call:  Ellen Hartstack, Bob Owens, Maggie Wilczak

Absent at Roll Call:  Gus Johnson, Jeff Sandegren

Other City Personnel Present:  Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren

Guest:   Boone County Sheriff Gregg Elsberry

 

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the August 14, 2018 Agenda.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Hartstack, seconded by Councilperson Owens, to approve the July 10, 2018 Regular Meeting Minutes.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to approve the August 2018 bills in the amount of $3,484.29.

Ayes:  All Present                                                                  Motion Carried

 

Company/Person Amount Reason Account
Alliant Energy-Street Lights $323.60 Street Light RUT – Public Works
Alliant Energy-Park $24.04 City Park Electric General Fund-Cult & Rec
Alliant Energy-City Hall $121.34 City Hall Electric General Fund-Gen. Gov.
Xenia $48.90 City Hall Water General Fund-Gen. Gov.
IPERS $153.60 Ipers Payroll Payment General Fund-Gen. Gov.
Rise Broadband $28.95 Interenet for City Hall General Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay $626.95 City Clerk Paycheck General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer Pay $213.43 City Treasurer Paycheck General Fund-Gen. Gov.
Blades Lawn Service $455.00 City Park Mowing General Fund-Cult & Rec
Heartland Co-Op $87.87 Gas Leak/Repair City Hall General Fund-Gen. Gov.
Pasley and Singer Law Firm $392.20 City Attorney Services General Fund-Gen. Gov.
I & S Group $507.50 Engineer Services (intake/tile/parking lot) General Fund-Gen. Gov.
Jeff Sandegren $21.00 Reimbursement for parcel subdivision recorder fee General Fund-Gen. Gov.
Walters Sanitary Service $100.00 Dumpster in Park for Ragbrai General Fund-Gen. Gov.
Ahlers & Cooney P.C. $98.00 Amendment #1 to Heartland Dev Agreement General Fund-Gen. Gov.
Ahlers & Cooney P.C. $103.50 Amendment #3 to URP General Fund-Gen. Gov.
Iowa Dept of Transportation $178.41 No Parking Signs on side streets RUT – Public Works
TOTAL EXPENSES: $3,484.29
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $2,982.28 GENERAL FUND TOTAL $4,811.66
     General Government $2,503.24      Community Room Rental $120.00
     Public Safety $0.00      1/2 of Local Option Sales Tax
     Health & Social Services $0.00      Bank Interest $13.82
     Culture & Rec $479.04      Property Taxes $4,287.84
          Other Culture & Rec $0.00      Misc. (liquor license) $390.00
ROAD USE TAX TOTAL $502.01      Other Culture & Rec $0.00
     Public Works $502.01 ROAD USE TAX FUND $756.27
CAPITAL IMPROVEMENT FUND $0.00 CAPITAL IMPROVEMENT FUND $771.46
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $329.10

 

Motion by Councilperson Hartstack, seconded by Councilperson Wilczak, to approve the July 2018 Treasurer Report.

Ayes:  All Present                                                                  Motion Carried

 

OLD BUSINESS:

Solar Speed Signs for Hwy 17 Update:

Councilperson Hartstack stated she received the correct quote for the signs and gave City Clerk Sandegren the paperwork to order.  Councilperson Hartstack will submit the waiver to the DOT to install the signs in the right of way.  Councilperson Owens will follow up with Mark Roberts for installation and City Treasurer Sprouse will check with the DOT on the placement of the signs.

 

NEW BUSINESS:

Building Permit:

Tanya Doyle and Ron Lappe presented a building permit application for 415 Iowa Ave for a privacy fence.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the building permit to move the 6’ privacy fence in accordance to the application as presented.

Ayes:  All Present                                                                  Motion Carried

 

Boone County Law Enforcement Update:

Boone County Sheriff Gregg Elsberry gave a brief update of service to Luther the past year that included responding to around 73 calls to the town of Luther consisting of assaults, medical, accidents, arrests, family, and thefts.  Sheriff Elsberry warned of happenings in Boone, Ames down to Madrid.  Sheriff Elsberry stated a deputy drives through Luther every morning and evening for a routine check.

Mayor Krohn thanked Sheriff Elsberry for his service and time and for sharing an update with the Council.

 

Motion to approve E-911 Address for Windstream High Speed Internet Access Pole:

Mayor Krohn stated an address needed to be created for a single pole being installed in the right of way by Windstream along E57 for high speed internet access.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the E-911 Address as 1816 270th St, Luther, Iowa 50152 for the Windstream High Speed Internet Access Pole.

Ayes:  All Present                                                                  Motion Carried

 

Motion to make Resolution 081418A to Transfer Funds from TIF to General Fund:

City Clerk Sandegren explained the city purchased land from the general account to acquire an easement in the Urban Renewal Area and the city can be reimbursed through the TIF funds.

Motion by Councilperson Wilczak, seconded by Councilperson Hartstack, to make Resolution 081418A to Transfer Funds from TIF Account to General Fund Account in the amount of $4,879.81 to reimburse the City for payments related to the Urban Renewal Plan.

Ayes:   All Present                                                                 Motion Carried

 

Motion to make Resolution 081418B fixing dates for the Consultation Meeting and a Public Hearing on the proposal to enter into a third amendment to the Luther Urban Renewal Plan in the City of Luther, State of Iowa:

Mayor Krohn shared the Council would like to add city storm water tile on the northwest side of town in the Urban Renewal Area for the Urban Renewal Plan.  This amendment will include a change in the verbage to include the northwest area streets.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to make Resolution 081418B fixing date of August 21, 2018 at 4:30 pm at the Luther City Hall for the Consultation Meeting on the proposal to enter into a third amendment to the Luther Urban Renewal Plan for the City of Luther, State of Iowa, and fixing date of September 11, 2018 at 7:00 pm at the Luther City Hall for the public hearing on the proposal to enter into a third amendment to the Urban Renewal Plan for the City of Luther, State of Iowa.

Ayes:  All Present                                                                  Motion Carried

 

Motion to make Resolution 081418C fixing date for a Public Hearing on the proposal to enter into a first amendment to the development agreement with Heartland Co-Op:

Mayor Krohn explained the amendment is needed to add the cost of the additional storm water tile.

Motion by Councilperson Wilczak, seconded by Councilperson Harstack, to make Resolution 081418C fixing date of September 11, 2018 at 7:00 pm at the Luther City Hall for a public hearing on the proposal to enter into a first amendment to the development agreement with Heartland Co-Op.

Ayes:  All Present                                                                  Motion Carried

 

Follow up on questions for recodification:

Mayor Krohn relayed the Iowa Codification Company, Simmering & Cory, asked if the Council would like to update verbage to present day wording while preparing the ordinances for codification.  One topic included regulations for front, rear, and side yard set backs for new construction.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to set regulations for setbacks to the property line for new construction to a 25’ setback on the front, 25’ setback on the rear, and 10’ setback on each side for lots within the city.

Ayes:  All Present                                                                  Motion Carried

Another topic included language to a building permit that states a permit becomes null and void if work or construction is not commenced within 60 days or suspended for a period of 120 days or if the work is not completed  within the time frame specified.  Extensions, however, can be granted.

Motion by Councilperson Hartstack, seconded by Councilperson Wilczak, to adopt the new language as presented for Section 131.13 of the current code.

Ayes:  All Present                                                                  Motion Carried

 

OPEN FORUM:

Citizen Sandy Barrett expressed her concerns with several thefts that have happened from their house and yard and asked the Council for any guidance.  Each councilperson suggested different precautions/devices that could be implemented .  Ms. Barrett would like residents to be aware of  such happenings in town and stated this is a good time for neighbors to look out for neighbors.  If you see any particular behavior, please do not hesitate to call the Boone County Sheriff.

City Clerk Sandegren shared her concerns with the progress of the grading and seeding follow up from the installation of the tile.

Councilperson Owens stated a letter should be sent to a property for a mowing nuisance.

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to adjourn the meeting at 8:04 p.m.

Ayes:  All Present                                                                  Motion Carried

 

These minutes are a draft and are not approved at time of posting.

August 21, 2018

Date Posted At 3 City Locations

Luther City Council

Regular Meeting Minutes

July 10, 2018

7:00 P.M.

The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Gus Johnson, Ellen Hartstack, Maggie Wilczak, Jeff Sandegren

Absent at Roll Call: Bob Owens

Other City Personnel Present: Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the July 10, 2018 Agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to approve the June 14, 2018 Regular Meeting Minutes and the June 19, 2018 Special Meeting Minutes.

Ayes: All Present                                                                  Motion Carried

Motion by Councilperson Johnson, seconded by Councilperson Sandegren, to approve the July 2018 bills in the amount of $7,008.02.

Ayes: All Present                                                                  Motion Carried

Company/Person Amount Reason Account
Alliant Energy-Street Lights $321.83 Street Light RUT – Public Works
Alliant Energy-Park $25.63 City Park Electric General Fund-Cult & Rec
Alliant Energy-City Hall $103.37 City Hall Electric General Fund-Gen. Gov.
Xenia $56.24 City Hall Water General Fund-Gen. Gov.
IPERS $140.15 Ipers Payroll Payment General Fund-Gen. Gov.
Rise Broadband $28.95 Interenet for City Hall General Fund-Gen. Gov.
Deanna Sandegren-City Clerk Pay $598.33 City Clerk Paycheck General Fund-Gen. Gov.
Mary Sprouse-City Treasurer Pay $168.46 City Treasurer Paycheck General Fund-Gen. Gov.
Blades Lawn Care $425.00 City Park Mowing General Fund-Cult & Rec
Withdrawal for Walmart Visa Card $305.00 Visa Card for Minor Office Purchases General Fund-Gen. Gov.
Ahlers & Cooney, P.C. $930.50 Heartland Agreement Amendment #1 General Fund-Gen. Gov.
Ahlers & Cooney, P.C. $467.00 Urban Renewal Plan Amendment #3 General Fund-Gen. Gov.
Walters Sanitary Service $390.00 Luther Clean Up Day General Fund-Gen. Gov.
Ericson Public Library $426.11 Library Agreement FY19 General Fund-Cult & Rec
Iowa League of Cities $327.00 Dues for FY19 General Fund-Gen. Gov.
Boone County Law Enforcement $1,220.00 Law Enforcement Agreement for FY19 General Fund-Pub. Safety
Boone County Landfill $610.00 Boone Co. Landfill Per Capita Assessment FY19 General Fund-Pub. Works
United State Treasury $464.45 941 Quarterly Report 2018 – 2nd Quarter General Fund-Gen. Gov.
TOTAL EXPENSES: $7,008.02
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $6,676.19 GENERAL FUND TOTAL $2,115.48
       General Government $4,579.45        Community Room Rental $280.00
       Public Safety $1,220.00        1/2 of Local Option Sales Tax $385.73
       Health & Social Services $0.00        Bank Interest $13.38
       Culture & Rec $876.74        Property Taxes $436.37
         Other Culture & Rec $0.00        Misc. (ICAP Grant for Solar Speed Signs) $1,000.00
ROAD USE TAX TOTAL $321.83        Other Culture & Rec $0.00
       Public Works $321.83 ROAD USE TAX FUND $779.28
CAPITAL IMPROVEMENT FUND $0.00 CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $385.73
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $162.62

 

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to approve the June 2018 Treasurer Report.

Ayes: All Present                                                                  Motion Carried

 

OLD BUSINESS:

Approval of Survey for Property:

The Council reviewed the Plat of Survey of Parcel A that was presented for the property at 415 Iowa Ave. Mayor Krohn and Treasurer Sprouse stated an address would need to be assigned to Parcel A.

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to make Resolution             #7-10-18 to approve the subdivision of Parcel A as presented and to assign it 4 Clark Street, Luther, IA.

Ayes: All Present                                                                  Motion Carred

 

Solar Speed Limit Signs:

Councilperson Hartstack updated the Council on the solar speed signs for Hwy 17. Harstack previously presented a quote of $6,180 for two smaller signs, however, the minimum size requirement for signs on a state highway with a 55 mph speed limit, is 18”. Councilperson Hartstack informed the Council the price for the two larger signs would be $8,928. Treasurer Sprouse added she would look into more grants that might be available to help with the cost.

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to approve the purchase of two solar speed signs at the cost of $8,928 with the white color option for the background.

Ayes: All Present                                                                  Motion Carried

 

NEW BUSINESS:

Special Event Application:

Mayor Krohn shared with the Council a special event application from Justin Carlyle to sell bottle water during the Ragbrai Event on July 24 and to waive the 60 day notice due to no knowledge of a permit needed. He would sell the water on his personal property or he has permission from the Christian Church to sell on their property. Clerk Sandegren stated he did not need a permit from the Ragbrai committee since he was selling commercial bottled water.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the special event permit for Justin Carlyle to sell bottled water on July 24 from 7am to 7pm during the Ragbrai Event.

Ayes: Johnson, Hartstack, Wilczak

Abstain: Sandegren                                                             Motion Carried

 

OPEN FORUM:

Mark Roberts shared the installed tile at the co-op needs to be moved 13’ to the south in case an additional bit was added in the future.

City Clerk Sandegren commented the entry doors to City Hall have a large gap and they should be looked at before winter. Resident Matt Dixon stated he could look at the issue, however, Mayor Krohn and Treasurer Sprouse explained he would need to have insurance. Possible solutions were discussed.

Resident Matt Dixon asked questions regarding the storm water intake and who is responsible for repairing the roads that have been torn up from the tile installation. Mayor Krohn responded he will follow up with the contractor.

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to adjourn the meeting at 7:35 p.m.

Ayes: All Present                                                                  Motion Carried

 

WORK SESSION:

The City Council then moved into a work session to discuss operating policies for standard operating procedures. The Council has discussed the needs to establish guiding principles and procedures for daily operational practices as recommended from the state audit.

Councilperson Johnson left the work session at 7:44 due to illness.

The Council then reviewed a few samples from other towns and had brief discussions that included such topics as deadlines to post agendas and minutes, deadlines for agenda items to be submitted, fees for services, information packets given to councilmembers for meetings, and social media policies. The Council decided to form a subcommittee to research and draft the policies and to present to the Council at a later date. Councilperson Hartstack agreed to lead the committee.

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to adjourn the work session at 8:28 p.m.

Ayes: All Present                                                                  Motion Carried

 

These minutes are a draft and are not approved at time of posting.

Date Posted: July 16, 2018 

Luther City Council

Special Meeting Minutes

June 19, 2018

7:00 P.M.

The City Council meeting was called to order at 7:03 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Gus Johnson, Ellen Hartstack, Jeff Sandegren, Maggie Wilczak, Bob Owens

Absent at Roll Call: None

Other City Personnel Present: Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren

Motion by Councilperson Johnson, seconded by Councilperson Hartstack, to approve the June 19, 2018 Agenda.

Ayes: All Present                                                                 Motion Carried 

 

OLD BUSINESS:

Building Permit and Special Use Permit for Luther Investments:

Mr. Frederiksen from ISG continued to share his findings and recommendations regarding the parking lot for Luther Investments at 415 Iowa Ave. Mr. Frederiksen calculated storm water runoff and there would be an estimated increase of .30 cfs. However, Mr. Frederiksen believed no adverse storm water issues would be created and the unsubstantial increase flow would not create more problems. The Council discussed many of the topics including elevation, drainage, grading, materials, fencing, and signs. Mayor Krohn also stated and advised to have the city attorney draft the special use permit.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the building permit for Luther Investments for 415 Iowa Avenue pending separation of real property and execution of special use permit for a parking lot to be constructed as follows: Elevation to be changed no more than 3” with grading and rock added, engineering fabric placed on the graded ground, flare and install the the north culvert, parking stops to define parking spaces, slats added to the existing chain link fence on west end of property, and directional signage for one way flow of traffic from north to south.

Ayes: All Present                                                                  Motion Carried

 

City Clerk and City Treasurer Pay:

Mayor Krohn gave an overview of the discussion of wages from the previous meeting since Hartstack and Johnson were not present. Mayor Krohn suggested to compensate appropriately using a grade five scale and support system, he would recommend $15.50 per hour. The Council discussed the roles of the treasurer and clerk. Councilperson Johnson stated with the expertise the treasurer brings to her role, he recommended $15.50 per hour for the treasurer position also.

Motion by Councilperson Johnson, seconded by Councilperson Owens, to make Resolution 06-19-18 to set the City Clerk and City Treasurer pay for the current employees to $15.50 per hour effective July 1, 2018.

Ayes: Johnson, Hartstack, Owens, Wilczak

Abstain: Sandegren                                                             Motion Carried

 

NEW BUSINESS:

Table for City Hall:

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to approve the purchase of two additional 6’ white plastic tables for the City Hall.

Ayes: All Present                                                                  Motion Carried

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to adjourn the meeting at 8:16 p.m.

Ayes: All Present                                                                  Motion Carried

These minutes are a draft and are not approved at time of posting.

Posted: June 20, 2018

Luther City Council

Regular Meeting Minutes

June 14, 2018

7:00 P.M.

 

The City Council meeting was called to order at 7:05 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Jeff Sandegren, Maggie Wilczak, Bob Owens

Absent at Roll Call: Gus Johnson, Ellen Hartstack (called in at 7:42)

Other City Personnel Present: Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the June 14, 2018 Agenda.

Ayes: All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the May 10, 2018 Regular Meeting Minutes and the June 6, 2018 Special Meeting Minutes.

Ayes: All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the June 2018 bills in the amount of $5,385.43.

Ayes: All Present                                                                  Motion Carried

 

Company/Person Amount Reason Account
Alliant Energy-City Hall $61.32 City Hall Electric General Fund-Gen. Gov.
Alliant Energy-Street Lights $323.49 Electric for Street Lights RUT – Public Works
Alliant Energy-Park $24.42 Park Electric General Fund-Cult & Rec
Rise Broadband $28.95 City Hall Internet/Phone General Fund-Gen. Gov.
Xenia $48.90 City Hall Water General Fund-Gen. Gov.
Deanna Sandegren-City Clerk $554.04 City Clerk Paycheck General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer $189.54 City Treasurer Paycheck General Fund-Gen. Gov.
IPERS $142.33 Ipers Payroll General Fund-Gen. Gov.
Blades Lawn Care $255.00 Park Mowing for May General Fund-Cult & Rec
Dick’s Fire Extinguisher Service $130.05 City Hall Fire Extinguishers – maintain General Fund-Pub Safety
Iowa DOT $203.25 No Parking Signs on Streets RUT – Public Works
Deanna Sandegren $10.14 Postage Reimbursement General Fund-Gen. Gov.
IMWCA $188.00 Work Comp Premium 18-19 General Fund-Gen. Gov.
Pasley and Singer Law Firm $2,874.90 City Attorney Services General Fund-Gen. Gov.
Eric Krohn $184.70 June Payroll General Fund-Gen. Gov.
Ellen Hartstack $110.82 June Payroll General Fund-Gen. Gov.
Gus Johnson $88.90 June Payroll General Fund-Gen. Gov.
Bob Owens $121.90 June Payroll General Fund-Gen. Gov.
Jeff Sandegren $110.82 June Payroll General Fund-Gen. Gov.
Margaret Wilczak $110.82 June Payroll General Fund-Gen. Gov.
TOTAL EXPENSES: $5,385.43
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $5,235.55 GENERAL FUND TOTAL $1,326.57
       General Government $4,826.08        Community Room Rental
       Public Safety $130.05        1/2 of Local Option Sales Tax $385.73
       Health & Social Services $0.00        Bank Interest $13.82
       Culture & Rec $279.42        Property Taxes $927.02
         Other Culture & Rec $0.00        Misc.
ROAD USE TAX TOTAL $526.74        Other Culture & Rec
       Public Works $526.74 ROAD USE TAX FUND $952.51
CAPITAL IMPROVEMENT FUND CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $385.73
TIF – HEARTLAND CO-OP TIF – HEARTLAND CO-OP FUND $217.59

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the May 2018 Treasurer Report.

Ayes: All Present                                                                  Motion Carried

 

OLD BUSINESS:

Warning Sirens:

Mayor Krohn shared with the Council he contacted 3 different companies for service quotes on the warning siren. Mayor Krohn also confirmed the current siren sounds are correct and services would just be needed to maintain the siren. The gentleman who installed the system explained he would be willing to walk someone through the process.

 

Solar Speed Limit Signs for Hwy 17:

Councilperson Hartstack was not present, however, she submitted 3 different quotes and signs to the Council for review. Treasurer Sprouse mentioned since she works for the DOT, she received a memo regarding these signs and the signs need to be approved by the DOT before they are ordered. Treasurer Sprouse will follow up with the DOT and present at the next meeting.

 

NEW BUSINESS:

Audit:

City Clerk Sandegren presented copies of the audit to the Council along with comments if the recommendations have been implemented already or will be soon.

 

Visa Gift Card:

City Clerk Sandegren stated one of the concerns the auditor had was the use of the Visa Gift Card and the auditor recommended using petty cash instead. The Council discussed both suggestions and stated they like the process of the Visa Card.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to continue to use the Visa Card regardless of the auditor’s referral and to approve another $300 for a new card to be used for supplies, postage, and other minor office purchases.

Ayes: All Present                                                                  Motion Carried

 

Policies – Schedule Work Session:

Treasurer Sprouse explained to the Council the need to establish policies for the City that may include information regarding timelines for postings, agenda items, social media procedures, and other topics.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to set a work session for July 17, 2018 at 7:00 pm to discuss city operating procedures.

Ayes: All Present                                                                  Motion Carried

 

Building Permits:

The Council made a call to Councilperson Hartstack at 7:42 pm so she could participate in the discussion for the building permit and special use permit for Luther Investments regarding an additional parking lot on the west side of the residential property. Mayor Krohn asked Mr. Frederiksen with ISG to summarize his recommendations. Mr. Frederiksen advised the lot be graded for drainage, 4” of topsoil be stripped, engineering fabric laid down before placement of gravel, gravel consist of 2” of subbase stone below 2” of clean gravel, culverts below the north and south entrances to the proposed parking lot be flared, parking stops to define parking spaces, and a survey needed to define the area for the special use permit.

Councilperson Sandegren also referred to the City Attorney Feilmeyer’s statement for a survey to be completed to combine the area to be used for parking into a single parcel. Sandegren also asked them about putting up a 6’ privacy fence between the parking lot and his property. Mr. Lappe replied he would put it up if the city paid for it. Mayor Krohn stated they said they would put up a barrier at the last meeting. Mr. Lappe answered back that he said a lot of things before.

The Council continued to have a discussion regarding the elevation, intakes, drainage, and signs to designate the entrance and exit. Mr. Frederiksen offered to contact the contractor, Con-struct, to gather more information and to calculate storm water runoff.

Councilperson Hartstack left the discussion at 8:47 pm after discussing June 19th as a possible special meeting for followup.

 

Special Use Permits:

The special use permit for Luther Investments was discussed with the building permit in the above topic.

 

Special Event Permits:

City Clerk Sandegren stated Clark Roberts with Smoothie Revolution asked to be on the agenda for an amendment to his special event permit for relocating his stand to another location depending on the flow of Ragbrai. Sandegren explained to Mr. Roberts he would need submit a document showing permission from the land owner before the Council can make a decision. No action is needed at this time since the document has not been provided.

 

City Clerk and City Treasurer Pay:

Mayor Krohn explained to the Council the City Clerk was hired with the intent of a pay review after six months. City Clerk Sandegren has been with the City of Luther for over 2 years now. Mayor Krohn recommended a pay of $15.50/hr which reflects the average pay scale and yearly percent increase. Councilperson Owens agreed with a pay increase of around $15/hour. The discussion was tabled until the next meeting due to Councilperson Sandegren needing to abstain and only two other councilmembers present.

 

OPEN FORUM:

Councilperson Sandegren mentioned he would like to add to the next agenda the purchase approval of two 6’ tables for the hall. The 6’ tables work in the current configuration of tables and two tables are still needed for the chamber side. There was a brief discussion of the old, brown, heavy tables that are in the storage.

Treasurer Mary Beth Sprouse gave a brief update on the TIF and Heartland Amendment listing the possible future dates for meetings of July 17, 2018 for a consultation meeting and August, 2018 for a public hearing.

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to adjourn the meeting at 9:10 p.m.

Ayes: All Present                                                                  Motion Carried

These minutes are a draft and are not approved at time of posting.

Posted: June 20, 2018

Luther City Council

Special Meeting Minutes

June 6, 2018

7:00 P.M.

The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Gus Johnson, Maggie Wilczak, Jeff Sandegren, Bob Owens

Absent at Roll Call: Ellen Hartstack

Other City Personnel Present: Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren

Motion by Councilperson Johnson, seconded by Councilperson Owens, to approve the June 6, 2018 Agenda with the change of item #3 (Building Permit-Smokey Treats) moving to #2 and the #2 item (TIF Update) moving to the 3rd agenda item.

Ayes: All Present                                                                  Motion Carried

 

NEW BUSINESS:

ISG Contract:

Mayor Krohn stated the council had a previous discussion regarding hiring an engineer for services to guide the City with commercial or residential projects. Krohn mentioned he contacted three different companies and ISG showed interested in presenting to the City. Mayor Krohn then introduced Nick Frederiksen.

Mr. Frederiksen gave an overview of services his company could provide. Services would cost somewhere between $70 per hour to $90 per hour, with no charge for phone calls under 30 minutes and no charge to attend City Council Meetings. ISG would guide the City’s projects with designs, recommendations, and make sure the Iowa Code is being followed, but they do not build. A separate contract would be needed to physically complete a project. Mr. Frederiksen explained he would provide estimates and this would fall under the general service agreement of around $75 per hour. Mr. Frederiksen emphasized he would be the City’s Client Manager and all calls would be directed to him.

Motion by Councilperson Johnson, seconded by Councilperson Sandegren, to enter into a contract agreement with I & S Group for 3 years for engineering services at a rate of $70 per hour.

Ayes: All Present                                                                  Motion Carried

 

The Council then asked Mr. Frederiksen for services on a special use permit and building permit.

 

Building Permit – Smokey Treats:

Mr. Lappe represented Smokey Treats and stated they would like to add a 6’ awning on the entire east side of the restaurant. The smoker is currently inside the building and not ventilating properly so they would also like to pour a concrete pad to be able to move the smoker, a cooler and freezer outside of the building, which would increase the kitchen space inside the restaurant.

The Council had a brief discussion on the size and location of the cement pad.   The concrete slab would run from the end of the building to the air conditioner and be approximately 24’ east to west. The cooler and freezer is made for outdoor use and would be bolted down to the concrete. Mr. Lappe stated they did not intend to put a fence around this concrete pad.

Motion by Councilperson Sandegren, seconded by Councilperson Johnson, to approve the building permit for Smokey Treats LLC for an awning on the east side (front side) of the restaurant and for a concrete pad on the west (north end) side of the restaurant for the smoker, cooler, and freezer.

Ayes: All Present                                                                  Motion Carried

 

TIF Update:

City Treasurer Mary Beth Sprouse addressed the Council with information on the TIF (Tax Increment Finance) process. Further steps for this project will be proposed in July.

 

Code Book Follow Up:

The Council reviewed a list of recommendations from the Iowa Codification Attorney, Justin Yarosevich, to update the code book to current standard language for ordinances.

 

Resolution to Set/Change Date for Regular Monthly Council Meetings:

Mayor Krohn asked if the Council had objections to move City Council Meetings to the 2nd Tuesday of each month to accommodate schedules. The time would remain the same of 7:00 p.m.

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, for Resolution 6-6-18 to move Regular Monthly Luther City Council Meetings to the 2nd Tuesday of each month at the same time of 7:00 p.m. effective July, 2018.

Ayes: All Present                                                                  Motion Carried

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to adjourn the meeting at 8:28 p.m.

Ayes: All Present                                                                  Motion Carried

 

These minutes are a draft and are not approved at time of posting.

June 12, 2018                                                                                _____________________________________________

Date Posted At 3 City Locations                                         Date Approved

Luther City Council

Regular Meeting Minutes

May 10, 2018

7:00 P.M.

The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Ellen Hartstack, Jeff Sandegren, Bob Owens, Maggie Wilczak

Absent at Roll Call: Gus Johnson

Other City Personnel Present: Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to approve the May 10, 2018 Agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the April 12, 2018 Regular Meeting Minutes.

Ayes: All Present                                                                  Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve the May 2018 bills in the amount of $3,822.02.

Ayes: All Present                                                                  Motion Carried

 

Company/Person Amount Reason Account
Alliant Energy City Hall $108.67 city hall electric General Fund-Gen. Gov.
Alliant Energy Park $24.37 park electric General Fund-Cult & Rec
Alliant Energy Street Lights $328.50 electric for street lights RUT – Public Works
Rise Broadband $56.95 internet for city hall General Fund-Gen. Gov.
Xenia $48.90 water for city hall General Fund-Gen. Gov.
Deanna Sandegren-City Clerk $554.04 clerk paycheck-April hours General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer $215.78 treasurer paycheck-April hours General Fund-Gen. Gov.
IPERS $132.57 Ipers payroll payment-April hours General Fund-Gen. Gov.
City of Boone $1,126.06 2nd half of fire protection General Fund-Pub. Safety
Finco Tree & Wood Service LLC $150.00 snow removal for April 2018 RUT – Public Works
Ahlers & Cooney P.C. $1,076.18 urban renewal services General Fund-Gen. Gov.
TOTAL EXPENSES: $3,822.02
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $3,343.52 GENERAL FUND TOTAL $14,081.78
       General Government $2,193.09        Community Room Rental $0.00
       Public Safety $1,126.06        1/2 of Local Option Sales Tax $383.91
       Health & Social Services $0.00        Bank Interest $10.55
       Culture & Rec $24.37        Property Taxes $13,687.32
         Other Culture & Rec $0.00        Misc.
ROAD USE TAX TOTAL $478.50        Other Culture & Rec
       Public Works $478.50 ROAD USE TAX FUND $385.66
CAPITAL IMPROVEMENT FUND $0.00 CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $383.91
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $4,041.50

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the April 2018 Treasurer Report.

Ayes: All Present                                                                  Motion Carried

 

NEW BUSINESS:

Liquor License Renewal for Whatcha Smokin:

City Clerk Sandegren stated the information has been submitted from all parties for the renewal of the liquor license for Whatcha Smokin Restaurant.

Motion by Councilperson Hartstack, seconded by Councilperson Sandegren, to approve the liquor license renewal for Whatcha Smokin.

Ayes: All Present                                                                  Motion Carried

 

Ragbrai Event Applications:

Mayor Krohn asked the council to review the first application from Clark Roberts of Smoothie Revolutions to have a location at Heartland Co-Op on July 24th for the Ragbrai Event. Discussion followed regarding the location and other details.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to accept the application for a special event by Clark Roberts of Smoothie Revolutions to sell smoothies at the Heartland Co-Op location only and provided proof of insurance is submitted. If the location is changed, the permit will be void.

Ayes: All Present                                                                  Motion Carried

Mayor Krohn asked the council to review the second application from Tanya Doyle for the restaurant, Whatcha Smokin, to have a special event on July 24 during Ragbrai. There was discussion about a temporary liquor license for outside sales, blocking off a road, security, outside drinking, tents, trash containers, portable toilets, noise, and special music.

Ms. Doyle explained she will have 50 additional staff that day who will be wearing t-shirts to identify themselves. They will have a fenced in tent/beer garden area and will provide additional portable toilets and trash containers. Accoustical, amplified music, will be provided along with food, yard games, phone charging stations, and shade tents. Ms. Doyle withdrew her initial request to use the city park and to close Luther Street after significant discussion regarding security so she will not be responsible for those areas.

Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve the special event application with the street closures and park usage withdrawn for Whatcha Smokin for July 24, 2018 from the time of 10:00 am to 5:00 pm for live amplified music and from 10:00 am to 9:00 pm for the outside service area and for Whatcha Smokin to maintain all activities on their property. This application is approved pending documentation for a temporary liquor license and insurance.

Ayes: All Present                                                                  Motion Carried

 

Tanya Doyle and Ron Lappe Additional Parking Plans:

The council reviewed the plans submitted by Tanya Doyle and Ron Lappe to add additional parking spaces for the Whatcha Smokin Restaurant on the residential property at 415 Iowa Ave.

City Clerk Sandegren added she has not heard back from the city attorney for his guidance on what the city needs to proceed. There was discussion on size of gravel, flow of traffic, barriers between parking area and the adjoining neighbor property. Councilperson Owens noted to not raise the elevation any higher than the city hall.

Mayor Krohn mentioned the city is waiting from an additional engineering firm to help the city with certain projects and provide guidance. The Mayor and Council recognize that the additional parking area is badly needed and that the owners wish to move forward as soon as possible.

City Clerk Sandegren will send Ms. Doyle a special use permit application and a building permit application and will contact the city attorney again. The City will also contact the engineering company that has shown interest in representing the city and coordinate a special meeting as soon as possible.

 

Speed Limit Sign on 1st Ave:

The council had a brief discussion on the traffic flow from Luther Street to 1st Avenue. Many councilmembers felt it is not necessary to take action at this time as there are no other posted speed limit signs in town.

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to take no action on a speed limit sign on 1st Ave at this time.

Ayes: All Present                                                                  Motion Carried

 

Library Agreement with Ericson Public Library in Boone:

The council reviewed the proposed agreement with Ericson Public Library in Boone for the next fiscal year. There was no increase in cost.

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to accept and approve the agreement with Ericson Public Library in Boone for the fiscal year 2019.

Ayes: All Present                                                                  Motion Carried

 

Warning Sirens:

Mayor Krohn stated there is a programming issue with the warning siren. The storm siren is producing the attack sound and the attack siren is producing nothing for sound.

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, for the city clerk to get an estimate for service repairs from a siren company.

Ayes: All Present                                                                  Motion Carried

 

Ordinance Topics to Codify Book:

City Clerk Sandegren explained to the council chapter 3 in the code of ordinances stating the legal description for the city limits did not match what the county auditor had on file. Sandegren presented a written definition by the city attorney.

Motion by Councilperson Hartstack, seconded by Councilperson Sandegren, to accept the legal description of the city boundaries written by City Attorney Frank Feilmeyer to codify the book of ordinances.

Ayes: All Present                                                                  Motion Carried

 

Ordinance Violations:

Mayor Krohn stated Coucilperson Johnson asked for a couple of property owners to be notified of ordinance violations.

 

OPEN FORUM:

Councilperson Owens shared with the council the Emergency Management Budget was not accepted and was about $40,000 short. A levy could be assessed to pay for this fund. Owens also stated every town in Boone County needs an elected official. The council thanked him for being the official for Luther.

Councilperson Owens updated the council that the posts for the no parking signs are back ordered.

Councilperson Hartstack mentioned there is a sign in the park and ride area that is confusing that needs to be taken down when the no parking signs are put up.

Councilperson Hartstack mentioned the speed limit signs will be on the June agenda but stated there is a new updated product so there could be a change in the price.

Mayor Krohn said the locates have been called in for the tile project and progress should start next week.

Councilperson Wilczak said she was approached by a citizen asking why livestock was allowed in town when there is an ordinance prohibiting livestock. The council shared there was a waiver allowed in the rental agreement.

Motion by Councilperson Wilczak, seconded by Councilperson Owens, to adjourn the meeting at 8:34 p.m.

Ayes: All Present                                                                  Motion Carried

 

These minutes are a draft and are not approved at time of posting.

Posted: May 19, 2018

Luther City Council

Regular Meeting Minutes

April 12, 2018

7:00 P.M.

The City Council meeting was called to order at 7:00 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call: Maggie Wilczak, Jeff Sandegren, Bob Owens, Ellen Harstack

Mayor Krohn noted Gus Johnson will be calling in to participate in the 3rd reading of the ordinances

Other City Personnel Present: City Attorney Frank Feilmeyer, Treasurer Mary Beth Sprouse, City Clerk Deanna Sandegren

Citizen Tanya Doyle asked if an item could be added to the agenda. Mayor Krohn stated it was posted and unless it was an emergency, then no items could be added.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the April 12, 2018 Agenda.

Ayes: All Present                                                                 Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to approve the March 1, 2018 Regular Meeting Minutes and the March 29, 2018 Special Meeting Minutes.

Ayes: All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the April 2018 bills in the amount of $5,996.10

Ayes: All Present                                                                  Motion Carried

Company/Person Amount Reason Account
Alliant Energy Total
       City Hall $165.15 City Hall Electric General Fund-Gen. Gov.
       Park $27.44 Park Electric General Fund-Cult & Rec
       Street Lights $328.80 Electric for Street Lights RUT – Public Works
Xenia $48.90 City Hall Water General Fund-Gen. Gov.
Deanna Sandegren-City Clerk $399.50 Clerk April Paycheck General Fund-Gen. Gov.
Mary Beth Sprouse-City Treasurer $96.23 Treasurer April Paycheck General Fund-Gen. Gov.
IPERS $123.27 Ipers Payroll Payment-March Checks General Fund-Gen. Gov.
Finco Tree & Wood Service $1,710.00 Snow Removal and Ice Control – Feb Bill RUT – Public Works
Rise Broadband $22.95 Internet for City Hall-March Payment General Fund-Gen. Gov.
United States Treasury $359.06 1st Quarter 2018 941 Report General Fund-Gen. Gov.
Rise Broadband $22.95 Internet for City Hall-April Payment General Fund-Gen. Gov.
Jet Drain Service $385.91 Jetting/Materials for Storm Tile General Fund-Pub. Safety
Ames Lock and Security $457.45 Rekey City Hall General Fund-Gen. Gov.
Finco Tree & Wood Service $450.00 Snow Removal – March Bill RUT – Public Works
Ahlers and Cooney P.C. $184.00 Attorney Fees for URP Amend 2 General Fund-Gen. Gov.
Ahlers and Cooney P.C. $1,650.50 Attorney Fees for State Audit TIF Questions General Fund-Gen. Gov.
IPERS $85.38 Ipers Payroll Payment-April Checks General Fund-Gen. Gov.
TOTAL EXPENSES: $5,996.10
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $3,507.30 GENERAL FUND TOTAL $1,035.21
       General Government $3,093.95        Community Room Rental $0.00
       Public Safety $385.91        1/2 of Local Option Sales Tax $767.80
       Health & Social Services $0.00        Bank Interest $9.21
       Culture & Rec $27.44        Property Taxes $258.20
         Other Culture & Rec $0.00        Misc. $0.00
ROAD USE TAX TOTAL $2,488.80        Other Culture & Rec $0.00
       Public Works $2,488.80 ROAD USE TAX FUND $706.22
CAPITAL IMPROVEMENT FUND $0.00 CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $767.80
TIF – HEARTLAND CO-OP $0.00 TIF – HEARTLAND CO-OP FUND $99.26

Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve the February 2018 and March 2018 Treasurer Reports.

Ayes: All Present                                                                  Motion Carried 

OLD BUSINESS:

Third Reading of Following Ordinances:

  1. Fireworks
  2. Fence
  3. Outdoor Events and Noise Control
  4. Offensive Vegetation

Mayor Krohn stated Councilperson Johnson was out of town but wanted to participate in the meeting for the reading of the ordinances. Councilperson Johnson continued to participate via speaker phone around 7:08 p.m.

Mayor Krohn asked if any citizens had input on the fireworks, fence, outdoor events and noise control, or the offensive vegetation ordinances. Citizens only had comments for the outdoor events and noise control ordinance. Mayor Krohn stated 5 minutes would be given to each person to share their comments and concerns.

The following section summarizes highlights from the discussion regarding the outdoor events and noise control ordinance and may not include every conversation.  This section is in more detail than previous meeting minutes due to the number of concerns and the importance of sharing the answers with all of our residents.

Citizen Linda Benson expressed her and Richard’s concerns on the noise ordinance having family gatherings in the yard, event permits, parking, real property lines, and the posting of the ordinances.

City Attorney Frank Feilmeyer replied the current ordinance states noise is loud and raucous. This ordinance is not defined and the city needs to have more defined standards. Many cities have the same standards as presented. Mr. Feilmeyer explained what a real property line was, and stated if it hasn’t been a problem in the past then it should not be a problem now. Mr. Feilmeyer stated the council will approve permits for special events. Ms. Benson asked about birthday parties. Mr. Feilmeyer emphasized it does not pertain to non commercial events. Citizens can still have birthday parties, family reunions, graduation parties, etc.

Citizen Joe Schoenherr stated he was not clear on the decimal level. He currently had one on his phone that showed the decibel was 63 and that is just normal talking. Councilperson Hartstack responded by saying that is why the council is not going with a decibel level. Treasurer Mary Beth Sprouse added several years ago that was what cities used to determine the noise levels and the city of Boone has a decibel reader, but cities are moving away from this practice as it is not reasonable.

Citizen Tom Mitchell asked why is the Council changing the ordinances now. Councilperson Owens stated he lives in the middle of town like Mr. Mitchell does and could not hear some noise, but others could. The current ordinance is vague and now we have gone the other direction to make it more defined. Councilperson Sandegren added when a few complaints arised, more definitions were asked for. The Council has had 2 or 3 work sessions and has put a lot of thought and discussion into these ordinances to make a more clear definition.

Citizen Derik Gustin stated he hears more dogs barking than any other noise. Treasurer Sprouse stated if the city receives a complaint of the noise or dogs barking, then the city will react on the complaint.

Citizen Erica Herold stated if the city is told to make it more defined then why would you leave out the decibel – that is ridiculous. Ms. Herold also added that there has been a Harvest Festival and a Tall Corn Event in the past without any problems. She was also concerned about the posting of the notices for the change in ordinances. Councilperson Wilczak responded that there have been multiple postings of work sessions and for previous readings and no one has attended. Ms. Herold wanted to know who would get phone calls and there better be a 24 hour call service.

Attorney Feilmeyer replied having a separate ordinance compared to having a nuisance gives it more definition and to call the sheriff. Mayor Krohn emphasized to talk to your neighbor first, to be a good neighbor, if there is a situation.

Citizen Mike Mayer shared he enjoys playing music and was concerned with radios, amplified sound, music in motorized vehicles and his loud chopper motorcycle that he may start early in the mornings to go to work. Attorney Feilmeyer once again stated the standard is that it is loud and roucus and unreasonable and if Mr. Mayer would choose to rev up his motorcycle for 15 straight minutes, then that could be considered unreasonable and someone might complain.

Treasurer Sprouse explained kids playing music while they are playing is typical and kids are usually louder than the music. If a neighbor, however, can hear the music and sing along to the words, then the music is probably a bit loud. Again, she stressed, be a good neighbor and considerate.

Citizen Joe Schoenherr reverted to trees being trimmed in the offensive vegetation ordinance. Councilperson Hartstack explained the triangle terminology means at the intersection the trees and or bushes need to be trimmed so motorists can see oncoming traffic. Mr. Schoenherr stated Councilperson Sandegren visited with him previously about this and he had trimmed back the trees.

Citizen Bill Shreve inquired about his use of the park each year for his car show. Several Councilmembers explained there have not been complaints in the past and Bill would just need to continue to fill out a hall rental and a special event application.

Business owner Ron Lappe shared his concerns regarding Mayor Krohn limiting citizens to talk on repetitive topics, stating his words are demeaning and concerning saying people have been misinformed, his words that council would not stand on property line and listen but in fact Mr. Krohn did that last year, and why change ordinances now. Mr. Lappe added a positive comment that the city is doing an awesome job on drainage in town and those are the types of things to focus on.

Mr. Feilmeyer again explained the existing ordinance is relatively undefined. In order for the city to enforce, the city is adopting an ordinance so it gives it some definition and has some teeth to enforce. Mr. Feilmeyer also explained the city does not have to post the ordinance until the end, and each ordinance was listed as a topic on the agendas.

Councilperson Hartstack said the current sound is under another nuisance. Mr. Feilmeyer stated when you have a nuisance you have to sue someone to make a nuisance stop. The city does not want to go to court everytime. This new proposed ordinance gives the city the ability to charge it as a criminal or civil matter.

Mr. Lappe asked what the police would do when they had a complaint. Mr. Feilmeyer replied the sheriff would come and talk to both parties and make their own conclusions. If it would be something that comes back to the city, the council can serve a municipal infraction.

Business owner Tanya Doyle was the last person to request time to speak. Mayor Krohn objected due to time allotted to Mr. Lappe representing their business entity. However, Council allowed Ms. Doyle to speak. Ms. Doyle stated there is little trust between citizens and council. She referred to chapter 46 exceptions for normal business. They take the garbage out at 10:00 pm that is normal for their business. Ms. Doyle wondered why ordinances were tightening up for someone who does not live here. The citizens who had complaints have now moved to an acreage in Indiana. Ms. Doyle also shared she is being targeted by chapter 165.

Councilperson Hartstack explained the whole council will discuss applications compared to visiting individually. This will be a more formalized process. This procedure would be for all commercial entitites.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to accept the 3rd reading of the following ordinances: Fireworks FY18-2; Fences FY18-3; Outdoor Events and Noise Control FY18-4; Offensive Vegetation FY18-5 as written.

Roll Call: Johnson-aye; Owens-aye; Wilczak-aye; Hartstack-aye; Sandegren-aye

Motion Carried

Councilperson Hartstack thanked everyone for coming and sharing their thoughts and for acting in a professional manner.

Mayor Krohn thanked Councilperson Johnson for being available and participating in the meeting. Councilperson Johnson then left the meeting at roughly 8:51 p.m.

NEW BUSINESS:

Presentation by Fox Engineering:

Mayor Krohn stated he received a phone call from Fox Engineering saying they would not be able to attend the meeting tonight. We will add them to the May 2018 agenda.

Jarrett Olson Building Permit (Fence) Amendment:

Jarrett Olson presented an application with diagrams and survey to add a privacy fence around his yard.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the amendment to Jarrett Olson’s orginal permit as written.

Ayes: All Present                                                                  Motion Carried

Mowing 2018 Season:

Mayor Krohn stated Blades Lawn Care would like to continue mowing for the City of Luther at the same rate as the 2017 season.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to retain Blades Lawn Care for services for the 2018 Mowing Season.

Ayes: All Present                                                                  Motion Carried

Mosquito Spraying 2018 Season:

Mayor Krohn shared Clerk Sandegren received a contract from Mosquito Control of Iowa for the same price of $1285 for the season June 1st through September 15, 2018. This year, the company will spray once a week and will let us know in advance what day of the week they will spray.

Motion by Councilperson Hartstack, seconded by Councilperson Wilczak, to accept the contract from Mosquito Control of Iowa for the 2018 season.

Ayes: All Present                                                                  Motion Carried

When it is established, City Clerk Sandegren will post in the two Kiosks and at Heartland Co-Op the day of the week the mosquito spraying will take place.

Spring Clean Up Day 2018:

Mayor Krohn invited discussion on a spring clean up day. Councilperson Sandegren asked if the city would consider holding the cleanup day every other year. Citizen Linda Benson replied it is good personal relations for the city to hold this event.

City Clerk Sandegren will look into a landfill waiver and call Walters Sanitary for 2 dumpsters. The council discussed 2 different dates in case Walters Sanitary had a conflict.

Motion by Councilperson Hartstack, seconded by Councilperson Wilczak, to approve either the 1st or the 2nd Saturday in June with 2 dumpsters for the Luther City Clean Up Day.

Ayes: All Present                                                                  Motion Carried

Boone Area Humane Society Agreement:

Mayor Krohn asked the council for discussion on the Boone Area Humane Society Agreement for 2018-19. Krohn stated there is a 2% increase in cost.

Motion by Councilperson Wilczak, seconded by Councilperson Hartstack, to accept the Boone Area Humane Society Agreement for the 2018-19 year.

Ayes: All Present                                                                  Motion Carried

OPEN FORUM:

Councilperson Owens stated he visited with the snow removal company and verified 2” when they come out to plow the streets.

Mayor Krohn reminded the council about the no parking signs that need to be installed.

Citizen Linda Benson mentioned there has been a lot of traffic from Luther Street turning south onto 1st Avenue a little fast and would like to see a speed limit sign installed. Mayor Krohn will add this to the May 10, 2018 agenda.

Ms. Benson also commented the city has always taken pride in communicating with citizens especially when she was city clerk and mayor and she would like that to continue. Councilperson Hartstack gave her information on the city website and noted she will begin to add more information to the site which will include meeting minutes and ordinances. People may also contact the city through the website if they have any questions. Councilperson Hartstack added the ordinances are in the process of being codified so she may wait to post all ordinances once this process is complete. Contact information is posted in 3 posting locations in town.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adjourn the meeting at   9:24 p.m.

Ayes: All Present                                                                  Motion Carried

Posted: April 16th, 2018

Luther City Council

Special Meeting Minutes

March 29, 2018

7:00 P.M.

The City Council meeting was called to order at 7:01 p.m. with Mayor Eric Krohn presiding.

Present at Roll Call:  Gus Johnson, Ellen Harstack, Jeff Sandegren, Bob Owens, Maggie Wilczak

Other City Personnel Present:  City Clerk Deanna Sandegren, Treasurer Mary Beth Sprouse

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the March 29, 2018 Agenda.

Ayes:  All Present                                                                  Motion Carried

NEW BUSINESS:

Project Manager Presentation by IS-Group:

Mayor Krohn advised the council on a recommendation provided by our Simmering –Cory Attorney that the city consider hiring an outside consultant firm to provide project management services for current and future projects.

Nick Frederiksen introduced himself as a Project Manager and Construction Administrator from ISG.  He was recommended by Simmering-Cory to provide expertise given their experience with smaller communities with similar project needs.  Mr. Frederiksen would provide design plans, services on public bidding processes, financial analysis, goals of the community, and to work together with Simmering-Cory with the Urban Renewal Plan.

Mr. Frederiksen stated his firm does not require a retainer.  Small projects would be around $70-$80 per hour and a percentage for larger projects.  Mayor Krohn asked if fees could be payable through the TIF dollars and it was suggested to contact Justin with Simmering-Cory for that information.

Councilperson Owens and Treasurer Sprouse asked if he could provide references from cities under 500 in population.  Mr. Frederiksen said he would be glad to furnish the references.  Councilperson Johnson verified that he would just be there if the city needed him, even for small questions and advisement.  Citizen Ron Lappe was concerned how Mr. Frederiksen came to the city.  Mayor Krohn answered by saying he was recommended by Simmering-Cory.

Mr. Frederiksen shared with the council he would be glad to come to a work session to visit and gather information on current or future projects.

Mayor Krohn and the council thanked Mr. Frederiksen for his time and for presenting this evening.

Resolution 3-29-18 to Appoint Mayor Pro Tem, City Clerk, City Attorney:

Mayor Krohn stated he would like to officially appoint Jeff Sandegren as Mayor Pro Tem, Deanna Sandegren as City Clerk, and Frank Feilmeyer as City Attorney.

Motion by Councilperson Johnson, seconded by Councilperson Owens, to make Resolution 3-29-18 to appoint Jeff Sandegren as Mayor Pro Tem, Deanna Sandegren as City Clerk, and Frank Feilmeyer as City Attorney.

Roll Call:  Wilczak: aye; Hartstack: aye; Johnson: aye; Owens: aye

Abstain:  Sandegren                                                              Motion Carried

OLD BUSINESS:

Second Reading of Following Ordinances:

  1. Fireworks
  2. Fence
  3. Outdoor Events and Noise Control
  4. Offensive Vegetation

Mayor Krohn stated he would like to have the second reading of the proposed ordinances: Fireworks, Fence, Outdoor Events and Noise Control, and Offensive Vegetation.

Business person Ron Lappe asked if comments could be heard.  Mayor Krohn told members of the community that the council has had past work sessions and meetings and held the first reading on March 1, 2018 and no community members were present to voice input and concerns.  Mayor Krohn stated he would give five minutes for discussion.

Concerns included the posting time of this special meeting, the time the proposed ordinances were posted, and the impact of the proposed ordinances on the community and businesses.  A few topics included taking a garbage can down a gravel driveway early in the morning, a sound system in the garage playing music for kids in a yard, a citizen having 200 campers in his backyard for RAGBRAII, and trucks and equipment at other businesses in town.

Councilperson Sandegren added that the reason this reading was added to this meeting agenda was due to upcoming RAGBRAII events.  Mr. Lappe stated these ordinances should take time as they have a long more permanent effect for the city and RAGBRAII vendors would still be able to apply for a permit.

Motion by Councilperson Owens, seconded by Councilperson Johnson, for the second reading of the following ordinances: FY18-2 Fireworks; FY18-3 Fence; FY18-4 Outdoor Events and Noise Control; FY18-5 Offensive Vegetation.

Roll Call:  Wilczak: aye; Owens: aye; Johnson: aye; Hartstack: aye; Sandegren: aye

Motion Carried

Discussion of waiving the third reading of the ordinances resulted in having the third reading at the April regular city council meeting on April 12, 2018.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adjourn the meeting at 8:16 p.m.

Ayes:  All Present                                                                  Motion Carried

These minutes are a draft and are not approved at the time of posting.

Posted: April 5, 2018

Luther City Council

Regular Meeting Minutes

March 1, 2018

7:00 pm

The City Council meeting was called to order at 7:01 pm with Mayor Eric Krohn presiding.

Present at Roll Call:  Gus Johnson, Ellen Hartstack, Maggie Wilczak, Bob Owens, Jeff Sandegren

Other City Personnel Present:  City Clerk Deanna Sandegren

Special Guest:  Mary Beth Sprouse

Motion by Councilperson Johnson, seconded by Councilperson Wilczak, to approve the March 1, 2018 Agenda.

Ayes:  All Present                                                                  Motion Carried

Mayor Krohn opened the public hearing for the Fiscal Year Ending June 30, 2019 City Budget.  Mayor Krohn stated the proposed budget was posted and asked for discussion from the city council and the public.

There were no written or oral objections.

Motion by Councilperson Johnson, seconded by Councilperson Owens, to close the public hearing at 7:07 p.m.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to approve the February 8, 2018 Regular Meeting Minutes and the February 15, 2018 Work Session Minutes.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve the March, 2018 bills in the amount of $10,033.01.

Ayes:  All Present                                                                  Motion Carried

Company/Person Amount Reason Account
Alliant Energy Total $413.75
     City Hall $93.14 city hall electric General Fund-Gen. Gov.
     Park $25.68 park electric General Fund-Cult & Rec
     Street Lights $294.93 electric for street lights RUT – Public Works
Xenia $48.90 water General Fund-Gen. Gov.
Deanna Sandegren-City Clerk $586.12 clerk paycheck General Fund-Gen. Gov.
Jim Paprocki-City Treasurer $129.60 treasurer paycheck General Fund-Gen. Gov.
IPERS Ipers payroll payment General Fund-Gen. Gov.
Blades Lawn Care park mowing General Fund-Cult & Rec
Heartland Co-op $666.00 hall LP payment General Fund-Gen. Gov.
Simmering Cory Iowa Codification $500.00 urban renewal General Fund-Gen. Gov.
Finco Tree & Wood Service $525.00 snow removal RUT – Public Works
Auditor of State $475.00 periodic exam fee General Fund-Gen. Gov.
Mosquito Control of Iowa $1,285.00 mosquito spraying General Fund-Health
Pasley & Singer $2,995.15 city attorney work General Fund-Gen. Gov.
ICAP $2,408.49 insurance General Fund-Gen. Gov.
TOTAL EXPENSES: $10,033.01
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $9,213.08 GENERAL FUND TOTAL $0.00
     General Government $7,902.40      Community Room Rental
     Public Safety      1/2 of Local Option Sales Tax
     Health & Social Services $1,285.00      Bank Interest
     Culture & Rec $25.68      Property Taxes
          Other Culture & Rec      Misc.
ROAD USE TAX TOTAL $819.93      Other Culture & Rec
     Public Works $819.93 ROAD USE TAX FUND
CAPITAL IMPROVEMENT FUND CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax)
TIF – HEARTLAND CO-OP TIF – HEARTLAND CO-OP FUND

Mayor Krohn explained the February, 2018 Treaurer Report had not been completed due to the regular meeting being moved up a week, the resignation of the City Treasurer Jim Paprocki, and the bank statements not available at this time.

Motion by Councilperson Wilczak, seconded by Councilperson Johnson, to table the Treasurer Report for February, 2018 until the next meeting on April 12, 2018.

Ayes:  All Present                                                                  Motion Carried

OLD BUSINESS

First Reading of Following Ordinances:

Mayor Krohn stated City Attorney Frank Feilmeyer sent the proposed ordinances ( Fireworks, Fence, Outdoor Events and Noise Control, and Offensive Vegetation) to the city with the changes and corrections the council discussed at a previous meeting.

Mayor Krohn opened the meeting up for discussion and asked the council to review the proposed ordinances.  Mayor Krohn asked the two citizens present if they had any questions.

Motion by Councilperson Owens, seconded by Councilperson Johnson, to accept the first reading of Ordinance No. FY18-2 Fireworks; FY18-3 Fences; FY18-4 Outdoor Events and Noise Control; FY18-5 Offensive Vegetation.

Roll Call:  Wilczak-Aye; Sandegren-Aye; Johnson-Aye; Hartstack-Aye; Owens-Aye

Motion Carried

NEW BUSINESS

Approve Budget Fiscal Year 2019 by Resolution:

Motion by Councilperson Johnson, seconded by Councilperson Hartstack, for Resolution 03-01-18-A to adopt and approve the Fiscal Year 2019 Budget as posted and presented.

Ayes:  All Present                                                                  Motion Carried

Audit Update:

City Clerk Sandegren presented an informal review of the city audit.  She noted the audit was a valuable learning tool.  The formal recommendations will be sent at a later date.

Treasurer/Clerk Position:

Acceptance of Resignation of City Treasurer Jim Paprocki:

Mayor Krohn presented the resignation letter of Treasurer Jim Paprocki.  Mr. Paprocki’s resignation would be effective February 28, 2018.

Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve Jim Paprocki’s resignation from the Treasurer position.

Ayes:  All Present                                                                  Motion Carried

Appointment of City Treasurer:

Mayor Krohn stated per the ordinance, the mayor may appoint a Treasurer subject to council approval.  He shared with the council Mary Beth Sprouse’s expertise, history, knowledge, and guidance she has provided for the city,  and recommended Ms. Sprouse for the position.

Ms. Sprouse was in attendance and stated she was interested in working with the city and she would be available to start on March 3, 2018.

Motion by Councilperson Johnson, seconded by Councilperson Hartstack, to appoint Mary Beth Sprouse as the City of Luther Treasurer beginning Saturday, March 3, 2018.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Hartstack, for Resolution 03-01-18-B to appoint Mary Beth Sprouse to the City Treasurer Position at the rate equivalent to the City Clerk salary of $13.50 per hour.

Ayes:  All Present                                                                  Motion Carried

Bank Authorization:

The Council discussed the persons needed to have bank authorization for the City of Luther due to the change in personnel.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve Mayor Eric Krohn, City Clerk Deanna Sandegren, and City Treasurer Mary Beth Sprouse for bank authorization with Boone Bank and Trust and to remove Mayor Pro Tem/Councilperson Jeff Sandegren and former City Treasurer Jim Paprocki (James Paprocki) from the authorization.

Ayes:  All Present                                                                  Motion Carried

Resolution Authorizing Certain Payments Prior to Council Approval:

Motion by Councilperson Hartstack, seconded by Councilperson Johnson, for Resolution 03-01-18-C  authorizing the mayor, city clerk, and city treasurer to make certain payments prior to council approval and to secure payment approval at the next council meeting.  Such expenses include payroll, payroll deductions, city utility bills, postage, emergency repairs, bond and interest payments and such vendors that offer a discount if paid within a certain time period.  The City Clerk, City Treasurer, and Mayor will be allowed to spend up to $1,000 per item for emergency repairs or expenditures without prior approval from the City Council.  Whenever timing allows, and always when an emergency expenditure exceeds $1000, Council approval is needed before payment is issued.

Ayes:  All Present                                                                  Motion Carried

Investment Policy:

City Clerk Sandegren presented a proposed Investment Policy.  She explained this policy is required for cities per the audit review.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to adopt the Investment Policy for the City of Luther pending the amounts determined from the Insurance Carrier for bonded employees and the amount of investments or loans.

Ayes:  All Present                                                                  Motion Carried

Ragbrai:

Mayor Krohn shared with the council a letter he received from the Ragbrai committee regarding passing through Luther on the route and the steps to be taken if the city chooses to participate.  The council discussed past experiences and requirements that would be needed for thousands of bikers.

Motion by Councilperson Owens, seconded by Councilperson Johnson, for the City of Luther to not be officially involved in Ragbrai 2018.

Ayes:  All Present                                                                  Motion Carried

Urban Renewal Project Discussion:

Mayor Krohn stated the tile project proposed for the north west end of town would need to be added to the Urban Renewal Plan as an amendment in order to use the TIF funds to help pay for the project.  Mayor Krohn explained the amendment process is a lengthy process and involves an abundance of paperwork.  To avoid too many amendments, Mayor Krohn asked the council to think of other projects the city may need in the future so only one more amendment would be needed.  The city would not be obligated to all the projects listed, however, the projects would be required to be on the list and approved in order to use TIF funds for payment.

OPEN FORUM

Jerry Olsen asked on behalf of his son, Jarrett Olsen, about any current ordinances the city may have regarding sump pump water discharging onto a neighbors property.  The council will check with the city attorney if this is a city matter or a civil issue.

Mayor Krohn stated he talked with an Alliant Energy representative and designated Luther City Hall as a location to receive top priority repairs in the event of an emergency.  Alliant will respond to emergency repairs for the City Hall in a 2 hour time frame.

Mayor Krohn shared he visited with Huxley Communications.  Citizens who have signed up and completed an account with Hux Comm should be wired with the fiber optic by June 1, 2018.  Mayor Krohn encourages citizens to call Huxley Communications at 515-597-2281 to set up an account.  You may also set up an account on their website: https://huxcomm.net

Huxley Communications will start working in Luther around April 1, 2018.  If you have not contacted them please do so as soon as possible.  If you have expressed interest to them but have not set up an account, you will need to set up an account by April 1.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adjourn the meeting at 8:41 p.m.

Ayes:  All Present                                                                  Motion Carried

These minutes are a draft and unapproved at the time of posting.

Posted: March 7, 2018

Luther City Council

Regular Meeting Minutes

February 8, 2018

7:00 pm

The City Council meeting was called to order at 7:00 pm with Mayor Eric Krohn presiding.

Present at Roll Call:  Ellen Hartstack, Jeff Sandegren, Bob Owens, Maggie Wilczak

Other City Personnel Present:  City Clerk Deanna Sandegren

Absent:  Gus Johnson

Motion by Councilperson Owens seconded by Councilperson Wilczak, to approve the February 8, 2018 Agenda.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the January 11, 2018 Regular Meeting Minutes and the January 30, 2018 Work Session Minutes.

Ayes:  All Present                                                                  Motion Carried

City Clerk Sandegren presented revised treasurer reports to the council from July 2017 thru December 2017.  Sandegren noted the beginning balances of the current fiscal year match with the ending balances of the FY17 Annual Finance Report (AFR).  Sandegren also stated the Tax Increment Financing (TIF) taxes are now listed separate from the general property tax revenue.

Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve the July 2017 through December 2017 Treasurer Reports.  The council noted more description is needed on future reports.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to approve the February, 2018 bills in the amount of $4845.19

Ayes:  All Present                                                                  Motion Carried

Company/Person Amount Reason Account
Alliant Energy Total $77.59
     City Hall $69.50 city hall electric General Fund-Gen. Gov.
     Park $8.09 park electric General Fund-Cult & Rec
     Street Lights $0.00 electric for street lights RUT – Public Works
Xenia $48.90 water General Fund-Gen. Gov.
Deanna Sandegren-City Clerk $565.70 clerk paycheck General Fund-Gen. Gov.
Jim Paprocki-City Treasurer $129.60 treasurer paycheck General Fund-Gen. Gov.
IPERS $119.76 Ipers payroll payment General Fund-Gen. Gov.
Blades Lawn Care $0.00 park mowing General Fund-Cult & Rec
IMFOA $50.00 finance officer assn. membership dues General Fund-Gen. Gov.
Rise Broadband $22.95 city hall internet General Fund-Gen. Gov.
Ahlers & Cooney PC $1,923.69 TIF legal bills TIF – Heartland
Simmering–Cory Iowa Codification $1,700.00 amendment to urban renewal plan TIF – Heartland
Old Republic Surety Group $207.00 surety bond General Fund-Gen. Gov.
TOTAL EXPENSES: $4,845.19
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $1,221.50 GENERAL FUND TOTAL $1,965.34
     General Government $1,213.41      Community Room Rental $0.00
     Public Safety      1/2 of Local Option Sales Tax $453.37
     Health & Social Services      Bank Interest $9.21
     Culture & Rec $8.09      Property Taxes $502.76
          Other Culture & Rec      Misc. (public safety grant) $1,000.00
ROAD USE TAX TOTAL $0.00      Other Culture & Rec
     Public Works ROAD USE TAX FUND $661.54
CAPITAL IMPROVEMENT FUND CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $453.36
TIF – HEARTLAND CO-OP $3,623.69 TIF – tax income (heartland) $193.29 ($3,623.69)

Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve the January, 2018 Treasurer Report.

Ayes:  All Present                                                                  Motion Carried

NEW BUSINESS

March Council Meeting:

City Clerk Sandegren mentioned to the council she had a work conflict with the March 8, 2018 regular council meeting.

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to move the March 2018 City Council Meeting from March 8 to March 1 due to personnel conflicts.

Ayes:  All Present                                                                  Motion Carried

City Hall Door Locks:

Councilperson Sandegren suggested to have the city hall doors and the office desk rekeyed for security purposes.  He presented quotes from Ames Lock and Security and from Cornerstone Lock in Ankeny.

A brief discussion followed that included locking desk files for audit purposes, new keys to say “Do Not Duplicate” and to have separate keys for the community end and the council chambers end.

Motion by Councilperson Hartstack, seconded by Councilperson Owens, to approve Ames Lock and Security to rekey 4 outside doors, 1 interior door, and the desk drawers and to have the keys state “Do Not Duplicate.”

Ayes:  All Present                                                                  Motion Carried

Budget FY19 – Set Date for Work Session and Public Hearing:

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to have a Budget FY19 Work Session on February 15, 2018 at 7 pm.

Ayes:  All Present                                                                  Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Wilczak, to set a Public Hearing for Budget FY19 on March 1st at 7:00 pm and to move the regular City Council Meeting to 7:15 p.m. on March 1, 2018.

Ayes:  All Present                                                                  Motion Carried

Depository Resolution:

City Clerk Sandegren stated the city will have an audit on February 19, 2018 and one of the items on the checklist is a depository resolution.

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to pass Resolution 020818 A to name a Depository Statement and to declare Boone Bank and Trust as our depository with a maximum deposit amount of $500,000.

Ayes:  All Present                                                                  Motion Carried

OLD BUSINESS

Ordinance Codification:  Simmering – Cory:

Mayor Krohn shared with the council the proposed contract from Simmering-Cory to codify the City Ordinances which included:  $500 down payment, $1000 due after first copy received, and the remaining $1500 due upon approval.

Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve a contract with Simmering-Cory (Iowa Codification).

Ayes:  All Present                                                                  Motion Carried

Ordinance Drafts – Set Date for Public Hearings by Resolution:

Mayor Krohn stated he visited with Mr. Yarosevich from Simmering – Cory and was advised to have each ordinance, that is being reviewed, be addressed before the ordinance book is codified versus codifying the book and ordinances at the same time.  No resolution for a public hearing is needed at this time.

The council had brief discussions on the proposed ordinances City Attorney Frank Feilmeyer drafted.

  1. Fences:
  2. Fireworks:
  3. Outdoor Events and Noise:
  4. Offensive Vegetation:

Councilperson Hartstack will visit with Mr. Feilmeyer on correct wording in a few areas, the definition of event, and a few typos to the draft.

No Parking Signs:

Councilperson Owens shared with the council information he collected regarding how many signs needed and cost per sign.  It was determined the required distance between signs is five times the speed limit.  If the speed limit is 25 mph, the distance would be 125 feet between signs.  The cost of each sign is approximately $22.80.

Motion by Councilperson Wilczak, seconded by Councilperson Sandegren, to purchase 6 no parking signs and 3 posts at approximately $200.

Ayes:  All Present                                                                  Motion Carried

OPEN FORUM

City Clerk Sandegren mentioned she received notifications of an audit from the state and from Ipers to be addressed in February.

Motion by Councilperson Owens, seconded by Councilperson Wilczak, to adjourn the meeting at 8:45 p.m.

Ayes:  All Present                                                                  Motion Carried

These minutes are a draft and unapproved at the time of posting.

Posted: February 12, 2018

Luther City Council

Regular Meeting Minutes

January 11, 2018

7:00 pm

The City Council meeting was called to order at 7:00 pm with Mayor Eric Krohn presiding.

Present at Roll Call:  Ellen Hartstack, Jeff Sandegren, Bob Owens, Gus Johnson arrived at 7:50 pm

Other City Personnel Present:  City Clerk Deanna Sandegren

Absent:  Maggie Wilczak

Motion by Councilperson Sandegren, seconded by Councilperson Hartstack, to approve the January 11, 2018 Agenda.

Ayes:  All Present (Hartstack, Sandegren, Owens)                Motion Carried

Motion by Councilperson Owens, seconded by Councilperson Hartstack, to approve the December 14, 2017 regular meeting minutes and the December 19, 2017 special meeting minutes.

Ayes:  All Present (Hartstack, Sandegren, Owens)                Motion Carried

Motion by Councilperson Sandegren, seconded by Councilperson Owens, to approve the January 2018 bills in the amount of $2,608.25.

Ayes:  All Present (Hartstack, Sandegren, Owens)                Motion Carried

Company/Person Amount Reason Account
Alliant Energy Total $205.59    
     City Hall $155.52 city hall electric General Fund-Gen. Gov.
     Park $50.07 park electric General Fund-Cult & Rec
     Street Lights   electric for street lights RUT – Public Works
Xenia $56.24 water General Fund-Gen. Gov.
Deanna Sandegren-City Clerk $486.98 clerk paycheck General Fund-Gen. Gov.
Jim Paprocki-City Treasurer $129.60 treasurer paycheck General Fund-Gen. Gov.
IPERS $106.20 Ipers payroll payment General Fund-Gen. Gov.
Blades Lawn Care $0.00 park mowing General Fund-Cult & Rec
Rise Broadband $22.95 internet service General Fund-Gen. Gov.
Finco Tree and Wood Service $375.00 snow removal end of Dec. ’17 RUT – Public Works
The Toner Place $48.00 toner for Canon General Fund-Gen. Gov.
Auditor of State $500.00 payment for 2015 audit (new bal: 3,487.24) General Fund-Gen. Gov.
County Recorder $182.00 recording fee for URP General Fund-Gen. Gov.
The Toner Place $40.00 maintenance on Canon copier General Fund-Gen. Gov.
US Treasury $455.69 4th quarter tax payment General Fund-Gen. Gov.
TOTAL EXPENSES: $2,608.25    
Expenses above by category for current month: Revenues from past month:
GENERAL FUND TOTAL $2,233.25 GENERAL FUND TOTAL $6,959.50
     General Government $2,183.18      Community Room Rental $80.00
     Public Safety        1/2 of Local Option Sales Tax $453.36
     Health & Social Services        Bank Interest $9.21
     Culture & Rec $50.07      Property Taxes $6,416.93
          Other Culture & Rec        Misc.  
ROAD USE TAX TOTAL $375.00      Other Culture & Rec  
     Public Works $375.00 ROAD USE TAX FUND $794.25
CAPITAL IMPROVEMENT FUND   CAPITAL IMPROVEMENT FUND (1/2 of Local Opt Sales Tax) $453.36
TIF – HEARTLAND CO-OP   TIF – HEARTLAND CO-OP FUND  

Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve the December 2017 Treasurer Report.

Ayes:  All Present (Hartstack, Sandegren, Owens)                Motion Carried

NEW BUSINESS

Paul Overton, Boone County Assessor, Explaining Increase of Taxes:

Mayor Krohn introduced Paul Overton, Boone County Assessor, and thanked him for coming to the meeting.

Mr. Overton introduced himself and explained his role as the assessor and his purpose was to visit with citizens and provide additional information and detail about the recent tax increases in the City of Luther.

The assessor’s goal is to reach a tax valuation target range of 95-105% of current market value.  Recent home sales were not meeting the target range resulting in a revised assessment of all local properties.  Mr. Overton indicated sales are still strong and to expect additional adjustments to the 2019 assessments.

Mr. Overton answered a few questions the council and the public.  The council thanked him for taking the time to visit with the citizens of Luther.

Councilperson Johnson arrived at the meeting during this presentation at 7:50 pm.

City Hall Septic System:

City Clerk Sandegren informed the council a letter was received regarding the city hall septic.  Councilperson Owens will follow up on the 2016 permit and the timeline for installation with contractor.

City Hall Usage for Emergencies:

Councilperson Owens mentioned the City Community Room could be used as an emergency site to support community needs and informed the council the Emergency Management Department has cots available that the city could use if needed.  Other organizations, such as the Red Cross, would be available for assistance on a case by case situation.  Mayor Krohn confirmed to designate the Community Room as an emergency site.

City Website Renewal and Discussion:

Councilperson Hartstack stated the city website is up for renewal at a cost of $13.95 per year.  Hartstack also mentioned she will be updating the website with current council personnel and other information.

Motion by Councilperson Owens, seconded by Councilperson Sandegren, to approve $13.95 for the city website renewal fee and to put any information on the city website that is public information such as minutes, ordinances, upcoming events, etc.

Ayes:  All Present                                                             Motion Carried

OLD BUSINESS

No Parking Signs:

The council had a brief discussion on the no parking signs that will be installed.  The council discussed how many signs and the wording which included “no parking this side.”  Councilperson Owens will present a quote at the February council meeting.

Ordinances:

Councilperson Hartstack reviewed the topic to codify the city ordinances.  The council discussed ordinances potentially needing modification prior to the codification process.

Motion by Councilperson Hartstack, seconded by Councilperson Johnson, for the city council to have a work session on January 30, 2018 at 7:00 p.m. to discuss ordinances.

Ayes:  All Present                                                             Motion Carried

OPEN FORUM

Boone County Assessor Paul Overton stated the lot the city hall sits on is an old roadway and the parcel of land does not exist.  Mr. Overton suggested the city have a clean record on file with the county.  Councilperson Sandegren mentioned he has seen a paper in the files regarding this topic.  Mayor Krohn suggested to have the city attorney review the document.

These minutes are a draft and are unapproved at the time of posting.

 

 

Posted: January 18, 2018